In my searches I found this time sheet explanation and thought it might be helpful. The first time I tried to copy it the actual time sheet did not shoe up so if it doesnt I will add the link at the bottom of the page.“Hey, Look What They Done to My Time, Ma!”
(A Quarter of a Century Later)
“How to read a TDCJ Timesheet”
by Chuck Hurt
Legal Assistant, Habern, O’Neil & Buckley, L.L.P.
Download this Article in Adobe Acrobat Format
In the December, 1987 Voice for the Defense, Bill Habern in his regular journal column wrote “a Lawyerly Effort to Explain Changes in Laws Relating to Time Credited to Sentences, Parole and Other Concerns to Inmates at the Texas Department of Corrections.” At this writing in 2003, the biennial Texas Legislature has met eight more times making changes every time it convenes. As Habern frequently says, “Nothing besides a baby’s diapers changes more frequently than Parole Law and prison administrative issues.” The Board of Pardons and Paroles has changed from parole commissioners, to Board members, and Senate Bill 19 in the Special Called Session of the 78th Legislature proposes to change the Parole entity to yet another incarnation. The changes made to inmate time credits, effective September 1, 1987, caused inmates to refer to earlier law as “Old Law.” The 1987 changes became “New Law.” In 2003, the “65th Legislature Old Law” is now “Old, Old Law.” The 1/4 “New Law” is in 2003 applicable to some and not others. The 50% Law of September 1, 1996 is newer, but only effects aggravated and “3g” offenders. Mandatory Supervision, created in the Prison Management Act of 1987, granted “Bonus Time” to hasten the decreasing of the population in a severely overcrowded prison. Bonus Time stopped being given August 18, 1989. The “early Mandatory release” of convicts continued until victims’ groups and the media caused the implementation of the incongruently entitled “Discretionary Mandatory Supervision” scenario for crimes committed on or after September 1, 1996, which now has the Texas prison bumping a 100% occupancy.
With all the foregoing changes in mind, the fact remains that convicts still get a “Time Sheet.” He or she sends it home to Momma and says, “looky here!!” Momma and the rest of the world takes a look and wonders, “What does this mean?”
Following is a sample of the TDCJ Records Office Time sheet. At least annually the inmate receives a copy of this document for review. On the example given, each item has a foot noted comment with an explanation of what may be recorded by the entry. Familiarity with this time printout will provide a degree of assistance to the attorney and to the family in understanding and explaining, “What have they done with my time, Ma?”
TIME SHEET EXPLANATION
1.. This date should be the date the printout was generated by the prison Unit.
2.. This time is the clock time the printout was generated.
3.. This should be the TDCJ ID number for the inmate.
4.. This is the name of the inmate for whom the printout is generated.
5.. This is the TDCJ Unit to which the inmate is assigned at the time the printout was generated.
6.. This is the date the time calculations begin toward satisfaction of the sentence of record. This should include all the jail time credits an inmate has earned while incarcerated for the sentence of record. This can include any number of incarcerations in perhaps several county jails. It is usually not the date of sentencing. TDCJ subtracts the amount of time spent in jail from the date of sentencing to derive this date.
7.. This is the date TDCJ took physical custody of the inmate.
8.. This area states the inmate’s custody and housing status, as well as any security precaution status.
9.. The date of the last request for a time printout.
10. This is the length of time given on the controlling sentence for which the inmate is serving time. If more than one sentence is being served, this is usually the longer sentence. It may be stated in years, months and days.
11. The percentages stated under this heading are the percentages of time served in each of the line categories toward satisfaction of Mandatory Supervision or Discretionary Mandatory Supervision eligibility.
12. The percentages stated under this heading are the percentages of time served in each of the line categories toward satisfaction of Parole Eligibility.
13. The time stated to the right are the time credits in calendar time earned by the inmate.
14. The time stated to the right are the time credits for earned good time currently credited to the inmate.
15. The time stated to the right are the time credits for earned work time credits for diligent participation in an assigned job or time spent as medically unassigned or in a GED education program.
16. The figures to the right show the accumulated flat, good and work time credits earned by the inmate and the percentage of the length of the sentence to earn Mandatory Supervision. An accumulation in excess of 100% does not mean the inmate will be released. Release is dependant upon a vote of approval by the Board of Pardons and Paroles or conviction of an eligible crime occurring before September 1, 1996.
17. The figures to the right show the accumulated flat, good and work time credits earned by the inmate and the percentage of the length of the sentence toward satisfaction of parole eligibility. An accumulation in excess of 100% does not mean the inmate will be released. Release is dependant upon a vote of approval by the Board of Pardons and Paroles.
18. This is the date upon which the inmate is expected to reach an accumulation of time credits to qualify for Mandatory Supervision Release should the inmate be eligible for this program.
19. At the time an inmate is received into TDCJ (see number 7), this shows if the inmate was given good time retroactively to cover the time spent in the county jail.
20. This shows if an outside agency has filed a detainer against the inmate following the satisfaction of his TDCJ sentence and/or release.
21. This shows if the inmate has lost good time credits due to a disciplinary case and if so, how many days were lost during the period the inmate has been in TDCJ.
22. This shows if the inmate has lost work time credits due to a disciplinary case and if so, how many days were lost during the period the inmate has been in TDCJ. If an inmate is placed into administrative segregation, he is given the work time, then the time is deducted and placed in this category. If time is deducted, a note will be added to indicate the inmate has 90 days in which to inquire and grieve any deduction. If good or work time is taken as a punishment, it cannot be restored in the future.
23. This category will state the current parole status, i.e. in review, BPP date, etc.
24. This is the estimated date upon which TDCJ anticipates the inmate may gain release. Rarely is this date accurate.
25. * This note will be added to the printout should the inmate not be eligible for good and work time credits being used toward reaching the parole eligibility date. The reason is for conviction of a aggravated or 3g crime.
26. * This statement will be added to the printout should the inmate be ineligible for mandatory supervision.
27. This is the number of requests the inmate has made for a printout.
28. An inmate’s disciplinary status will be stated following this comment.