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Missouri Parole, Probation, Pre-Release & Release All information & questions relating to parole, probation, pre-release/treatment centers, or release in Missouri should be posted here.

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Old 09-18-2005, 08:20 AM
jenn26 jenn26 is offline
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Default Who is allowed at a Parole Hearing in Missouri?

Okay question, Who is allowed to be in parole hearing? Are the "victims" allowed? And if multiple charges are being served is it only the "victims" of the charge that he is currently serving? Chris is serving 3 involentary manslaughter charges running back to back with one count being served on probation. Just needed to know. How do I go about finding out what charges he is serving time for now? Caseworker? His over paid Lawyer? Just needing to know. Thanks, Jenn
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Old 09-19-2005, 09:11 PM
sunshine-jb sunshine-jb is offline
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From what I understand the first parole hearing the victims or someone representing the vicitims can be there. If denied the first and going up for his second then the victim isn't there. His caseworker might or might not be able to tell you what charges. More than likely not. You might want to try his lawyer first. Try to put some of those thousands of dollars to use in your way. He should be able to tell you. Hope this helps some.
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Old 09-20-2005, 04:12 PM
dirty2feet dirty2feet is offline
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i just found this this afternoon - it's from a .gov site pertaining to parole - so i'm sorta sure there is no copyright infringement :
<DOC>[2003 Privacy Act][From the U.S. Government Printing Office via GPO Access] #.DEPARTMENT OF JUSTICE Parole Commission #.. JUSTICE/PRC-001 #....System name: Docket, Scheduling and Control. System location: Records are maintained at each of the Regional Offices for inmates incarcerated in and persons under supervision in each region, except for the National Appeals Board docket maintained in Washington. Duplicates of regional materials are maintained in Washington. All requests for records should be made to the appropriate regional office or Headquarters at the following addresses: United States Parole Commission, 2nd and Chestnut Sts. Customs House--7th Floor, Philadelphia, PA 19106, United States Parole Commission, 1718 Peachtree St., NW, Suite 250, Atlanta, GA 30309, United States Parole Commission, 5550 Friendship Blvd., Chevy Chase Md. 20815, ATTN: National Appeals Board, United States Parole Commission, Air World Center Suite 220, 10920 Ambassador Dr., Kansas City, Mo. 64153. United States Parole Commission, 525 Griffin St., Suite 820 Dallas, Tex. 75202. United States Parole Commission, 1301 Shoreway Road Fourth Floor, Belmont, CA 94002 Categories of individuals covered by the system: Current and former inmates under the custody of the Attorney General who are to be scheduled for hearings under Commission procedures. Former inmates includes those presently under supervision as parolees or mandatory releasees and those against whom a revocation warrant has been issued. Categories of records in the system: (a) Docket sheets--Each region and the National Appeals Board in Washington maintains a cumulative series of docket sheets in time sequence showing Commission action. Principal data elements are name and register number of inmate, offense, sentence, and previous and present Action. The appeal docket includes the data and type of appeal in addition to much of the above data. These provide a continual running record of the basic data elements per inmate and former inmate. Docket sheets are used to input this information into a computer program which produces printouts of identical information and certain statistical reports. (b) Hearing schedules--Shortly after inmates are incarcerated, their names appear on an eligibility list prepared by the Bureau of Prisons, for initial parole hearings. Following the hearing, the Commission may order that the inmate be denied parole, granted a presumptive parole date, granted an effective (within six months) parole date or continued to a 15 year reconsideration hearing. Other types of hearings and reviews are provided for in the Code of Federal Regulations as part of parole, rescission or revocation procedures. All of the different types of hearings and reviews are placed on schedules for examiners to process when they visit the various institutions or hold ``local'' hearings. The data elements are similar to those on the docket but indicate the number and type of hearing or review to be held instead of the result. Authority for maintenance of the system: 18 U.S.C. 4201-4218, 5005-5041, 28 CFR part 0, subpart V, and 28 CFR part 2. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (a) The dockets provide the basis of answering basic inquiries, mostly from within the Parole Commission, as to when a hearing came up for an individual and what action was taken. The schedules indicate to examiners and prison staff the specific hearings and reviews to be prepared for and held. (b) In the event that material in this system indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute, or by regulation, rule or order issued pursuant thereto, the relevant records may be referred to the appropriate agency, whether Federal, State, local or foreign, charged with responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto. (c) A record from this system of records may be disclosed to a Federal, State or local agency maintaining civil, criminal or other relevant information if necessary to obtain information relevant to an agency decision concerning parole matters. (d) A record from this system may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. (e) Internal users--Employees of the Department of Justice who have a need to know the information in the performance of their duties. (f) External users--As noted above, on occasion employees of Federal, State and local enforcement, correctional, prosecutive, or other agencies, and courts may have access to this information. Release of information to the news media: Information permitted to be released to the news media and the public pursuant to 28 CFR 50.2 may be made available unless it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy. Release of information to members of congress. Information not otherwise required to be released pursuant to 5 U.S.C. 552, may be made available to a Member of Congress or staff acting upon the Member's behalf when the Member or staff requests the information on behalf of and in response to a communication from the individual who is the subject of the record. Release of information to the National Archives and Records Administration (NARA) and to the General Services Administration (GSA): A record may be disclosed as a routine use to the NARA and GSA in records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906. Pursuant to subsection (b)(3) of the Privacy Act, the Department of Justice may disclose relevant and necessary information to a former employee of the Department for purposes of: responding to an official inquiry by a federal, state, or local government entity or professional licensing authority, in accordance with applicable Department regulations; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes where the Department requires information and/or consultation assistance from the former employee regarding a matter within that person's former area of responsibility. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Information stored in the system is on sheets of paper, one item per line, stored in folders or binders. An experimental program to store such data on tape disk, or microfiche using ADP technology, and to prepare certain computer printouts is in effect in all regions. Data also may be stored on paper printouts through file retention. Retrievability: Name, register number, date, institution Commission action, and statistical data as to such actions. Safeguards: Copies of dockets, printouts and schedules are not disseminated outside of Commission offices and Bureau of Prisons installations. They are available only to Commission and bureau employees on a ``need to know'' basis. Information therefrom may be given outside the Department as indicated in the ``Routine Uses.'' If so, a letter will be written covering the item disclosed, date and identity of the recipient. If information must be given over the phone due to urgency, the caller will be identified beforehand and details of the call recorded. Retention and disposal: Records in this system are kept for five (5) years after the effective date of the schedule or date of the last item recorded on the docket. They are then shredded and electronically stored records are erased. System manager(s) and address: Director, Research and Program Development, United States Parole Commission, 5550 Friendship Blvd., Chevy Chase, MD 20815. Notification procedure: Address inquiries to Regional Commissioner at appropriate location. For general inquiries, address system manager. The Attorney General has exempted this system from compliance with the provisions of subsection (d), under the provisions of subsection (j). Record source categories: (1) Bureau of Prisons files; (2) Parole Commission and Bureau of Prison's employees; (3) Court Records; (4) Parole Commission inmate files. Systems exempted from certain provisions of the act: The Attorney General has exempted this system from subsections (c)(3) and (4), (d), (e)(2) and (3), (e)(4)(G) and (H), (e)(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). Rules have been promulgated in accordance with the requirements of 5 U.S.C. 553(b), (c) and (e) and have been published in the Federal Register. #.. JUSTICE/PRC-003 #....System name: Inmate and Supervision Files. System location: Records are maintained at each of the U.S. Parole Commission's (USPC) Regional Offices for inmates incarcerated in and persons under supervision in each region. Records are housed temporarily at the Commission's Headquarters Office located at 5550 Friendship Blvd., Chevy Chase, MD 20815 when used by the National Appeals Board or other Headquarters personnel. A duplicate records of certain data elements from files is maintained on microfiche for Headquarters use. Prior to the first parole hearing, the inmate's file is maintained at the institution at which he is incarcerated. Certain records on parolees and mandatory releases are maintained at probation offices. All requests for records should be made to the appropriate regional office at the following addresses: U.S. Parole Commission, Customs House Seventh Floor, Second and Chestnut Streets, Philadelphia, Pa. 19106. U.S. Parole Commission, 1718 Peachtree St. NW, Suite 250, Atlanta, GA 30309. U.S. Parole Commission, Air World Center, Suite 220, 10920 Ambassador Drive, Kansas City, Mo. 64153. U.S. Parole Commission, 525 Griffin St., Suite 820, Dallas, Tex. 75202, U.S. Parole Commission, 1301 Shoreway Road, 4th Floor, Belmont, CA 94002. Categories of individuals covered by the system: Current and former inmates under the custody of the Attorney General. Former inmates include those presently under supervision as parolees or mandatory releasees. Categories of records in the system: 1. Compulation of sentence and supportive documentation. 2. Correspondence concerning pending charges, and wanted status, including warrants. 3. Requests from other Federal and non-Federal law enforcement agencies for notification prior to release. 4. Records of the allowance forfeiture, withholding and restoration of good time. 5. Information concerning present offense, prior criminal background sentence, and parole from the U.S. Attorneys, the Federal Courts, and Federal prosecuting agencies. 6. Identification data. 7. Order of designation of institution or original commitment. 8. Records and reports of work and housing assignments. 9. Program selection assignments and performance adjustments/ progress reports. 10. Conduct records. 11. Social background. 12. Educational data. 13. Physical and mental health data. 14. Parole Commission applications, appeal documentation, orders actions, examiner's summaries, transcripts or tapes of hearings, guideline evaluation documents, parole or mandatory release certificates, statements or third parties for or against parole, special reports on youthful offenders and adults required by statute and related documents. 15. Correspondence regarding release planning, adjustment and violations. 16. Transfer orders. 17. Mail and visit records. 18. Personal property records. 19. Safety reports and rules. 20. Release processing forms and certificates. 21. Interviews requests forms from inmates. 22. General correspondence. 23. Copies of inmate court petitions and other court documents. 24. Report of probation officers. Commission correspondence with former inmates and others, and Commission order and memoranda dealing with supervision and conditions of parole or mandatory release. 25. If an alleged parole violation exists, correspondence requesting a revocation warrant, warrant application, warrant, instructions as to service, detainers and related documents. Authority for maintenance of the system: 18 U.S.C. 4201-4218, 5005-5041, 28 CFR part 0, subpart V, and 28 CFR part 2. Purpose(s): The system constitutes the agency's records upon which it bases all its decisions with respect to every stage of parole consideration from initial hearing to termination of parole supervision. For example, it is used by USPC hearing examiners to perform a prehearing review and to conduct the inmate's initial parole hearing. After that hearing, it is maintained in the appropriate regional office where it provides the principal information source for all decisions leading to parole or denial of parole, and all decisions following release to supervision. It is used at USPC headquarters when appeals come before the National Appeals Board or when needed by legal counsel and others on the headquarters staff. It is used by employees at all levels, including USPC members, to provide information for decisionmaking in every area of USPC responsibility. Files of released inmates are used to make statistical studies of subjects related to parole and revocation. Finally, the file is maintained to provide the rationale of USPC actions when an agency determination is questioned by members of the public or challenged in judicial proceedings. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (a) The system may be used as a source for disclosure of information which is solely a matter of public record and which is traditionally released by the agency to further public understanding of its criminal justice system, including but not limited to offense, sentence data, and prospective release date. (b) The system may be used to provide an informational source for responding to inquiries from Federal inmates, their families, representatives, and Congressional offices. (c) Record from the system of records may be routinely disclosed to U.S. Probation Officers for the performance of their official duties. (d) In the event that the USPC is informed of a violation or suspected violation of law whether civil, criminal or regulatory in nature, and whether arising by general statute, or by regulation, rule or order issued pursuant thereto, the relevant records may be disclosed to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order, issued pursuant thereto. (e) Records from this system may be disclosed to a Federal, State or local agency or court if that agency or court requests information for an official purpose to which the documents appear to be relevant. (f) A record from this system may be disclosed to a person or to persons who may be exposed to harm through contact with a particular parolee or mandatory releasee (or to persons in a position to prevent or minimize such harm), if it is deemed to be necessary to give notice that such danger exists. (g) Lists of names of parolees and mandatory releasees entering a jurisdiction and related information may be disclosed to law enforcement agencies upon request as may be required for the protection of the public for the enforcement of parole conditions. (h) Disclosure of USPC notices of action may be made (1) by the Office of Public Affairs of the U.S. Department of Justice to the public generally, and (2) by USPC to specific crime victims and witnesses (as those terms are used in the Victim and Witness Protection Act of 1982), from the files of prisoners whose applications for parole have been decided by USPC. The purpose of such disclosure is to further understanding of the criminal justice system by the public and by crime victims and witnesses. (i) Incidental disclosure of file material may be made during the course of a parole or parole revocation hearing to victims and witnesses of crime and other legitimately interested persons authorized by USPC to attend such hearing, so as to further their understanding of the case to permit their intelligent comment with respect to USPC's decision. (j) Records which are arguably relevant to litigation in which the Parole Commission has an interest, or to the litigation defense of its present or former employees (if the Department of Justice has agreed to provide representation) may be disclosed from a current or former inmates's or parolee's file by disseminating in proceeding before a court or tribunal at any time deemed appropriate by the Government's attorney. (k) A record from this system of records may be disclosed to a current or former criminal justice official who is a defendant in a lawsuit brought by, or which involves, an individual who is the subject of a file maintained in this system of records, provided that such litigation arises from allegations of misconduct on the part of the defendant while a criminal justice official, and that the records are arguably relevant to the matter in litigation. Such records may be disclosed to the defendant to facilitate the preparation of his or her defense. (l) Records from this system may be disclosed to any person performing any service for the USPC pursuant to authority exercised by the Chairman under 18 U.S.C. 4204(b)(1) through (8), and for the purposes contemplated by that statute. (m) A record relating to the identification and location of Human Immunodeficiency Virus (HIV)-positive parolees (those who test positive for the Acquired Immune Deficiency Syndrome virus) may be disseminated to State or local health departments where permitted by State law. (n) Where the Commission or supervising probation office believes that a specific person is or has been exposed to a medically recognized risk from an HIV-positive parolee and has not been advised of such risk, a record relating to the identification of that parolee may be released to the parolee's physician or State or local health authorities for the purpose of determining if the physician or health authorities are willing to provide a warning to the third-party at risk and, if willing, for the purpose of providing such a warning. (o) A record relating to the identification of an HIV-positive parolee may be made to a third party where it is believed that such third party is or has been exposed to medically recognized type of risk from an HIV-positive parolee and has not been advised of such risk. Such disclosures under this routine use would be made only where the parolee's physician or State or local health authorities are unable or unwilling to make such a warning to the third party; such disclosures will be made discreeting and as a confidential communication. (p) To the extent not prohibited by State law, a record relating to the identification and location of an HIV-positive parolee may be disseminated to those medical facilities, State or local health departments, community organizations or similar groups capable of providing medical help or counseling to HIV-positive parolees. (q) A record relating to the identification of an HIV-positive parolee may be released to the United States Marshal when the Commission issues a parole violator warrant for the arrest of an HIV- positive parolee. (r) Information permitted to be released to the news media and the public pursuant to 28 CFR 50.2 may be made available unless it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy. (s) Information nor otherwise required to be released pursuant to 5 U.S.C. 552 may be made available to a Member of Congress or staff acting upon the Member's behalf when the Member or staff requests the information on behalf of and at the request of the individual who is the subject of the record. (t) A record may be disclosed to the National Archives and Records Administration and the General Services Administration in records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906. Pursuant to subsection (b)(3) of the Privacy Act, the Department of Justice may disclose relevant and necessary information to a former employee of the Department for purposes of: responding to an official inquiry by a federal, state, or local government entity or professional licensing authority, in accordance with applicable Department regulations; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes where the Department requires information and/or consultation assistance from the former employee regarding a matter within that person's former area of responsibility. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Manual requests records are stored in locked safes. Automated requests records are stored on disks. Retrievability: Requests reports are filed and retrieved under the names of those persons and individuals identified under the caption ``Categories of individuals covered by the system.'' These records are retrieved by Department personnel to perform their duties, e.g., when subsequent requests are made by the public for copies of their previous requests and responses thereto, or when the requester submits a supplemental request to information clarifying a previous request. Safeguards: Access to requests records is limited to Department of Justice personnel who have need for the records to perform their duties. Request files (manual records) are stored in locked safes. All records are stored in an office which is occupied during the day and locked at night. Retention and disposal: Records are held at the regional office until termination of sentence then transferred to the Washington National Records Center. Records are destroyed ten years after the case becomes inactive. System manager(s) and address: FOIA Officer, United States Parole Commission, 5550 Friendship Blvd., Chevy Chase, MD 20815. Notification procedure: Address inquiries to Regional Commissioner at appropriate location. For general inquiries, address System Manager. The Attorney General has exempted this system from compliance with the provisions of Subsection (d) under the provisions of Subsection (j). Record source categories: 1. Individual inmate: 2. Federal law enforcement agencies and personnel: 3. State and Federal probation services; 4. Non-Federal law enforcement agencies; 5. Educational institutions; 6. Hospital or medical sources; 7. Relatives, friends and other interested individuals or groups in the community; 8. Former or future employers; 9. Evaluations, observations, reports and findings of institution supervisors, counselors, boards and committees, Parole Commission examiners, Parole Commission Members; 10. Federal court records; 11. U.S. Bureau of Prisons personnel and records. Systems exempted from certain provisions of the act: The Attorney General has exempted this system from subsections (c) (3) and (4), (d)(e) (2) and (3), (e)(4) (G) and (H), (e)(8) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). Rules have been promulgated in accordance with the requirements of U.S.C. 553 (b), (c) and (e) and have been published in the Federal Register. #.. JUSTICE/PRC-004 #....System name: Labor and Pension Case, Legal File and General Correspondence System. System location: All Labor and Pension cases, most legal files and some general correspondence material is located at: Commission Headquarters, 5550 Friendship Blvd., Chevy Chase, MD 20815. The balance of the general correspondence material is located at the Commission's Regional Offices, the addresses of which are specified in the Inmate and Supervisions System. Categories of individuals covered by the system: All applicants for exemptions under 29 U.S.C. 504 and 29 U.S.C. 1111, all persons litigating with the U.S. Parole Commission, all persons corresponding with the Commission on subjects not amenable to being filed in an inmate or supervision file identified by an individual, and all Congressmen inquiring about constituents. Categories of records in the system: Pursuant to 29 U.S.C. 504 and 1111, the Commission processes applications of persons convicted of certain crimes for exemptions to allow their employment in the Labor or pension plan fields. The files contain memoranda, correspondence, and legal documents with information of a personal nature, i.e., family history, employment history, income and wealth, etc., and of a criminal history nature, i.e., record of arrests and convictions, and details as to the crime which barred employment. The final decision of the Commission in each case is a public document under the Freedom of Information Act. The General Counsel's Office of the Parole Commission maintains work files for each inmate or person on supervision who is litigating with the Commission. These files contain personal and criminal history type data regarding inmates, and internal communications among attorneys, Commissioners and others developing the Commission's legal position in these cases. Files of the Commission's correspondence with Congressmen who inquire about constituents who have paroles or revocations pending or other subjects are maintained in the Chairman's Office and in the regions. Files of correspondence, notes, and memoranda concerning parole revocation, rescission, and related problems are also maintained in those locations. Some of this material duplicates material in the inmate files and contain criminal history type information about individuals. Authority for maintenance of the system: These files are maintained pursuant to 18 U.S.C. 4201, 5005-5041, 28 CFR part O, subpart V, 28 CFR parts 2 and 4, 29 U.S.C. 504, 1111, and all statutory sections and procedural rules allowing inmates, persons under supervision, or others to litigate with the Parole Commission. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Within the Parole Commission material in this system is used respectively by General Counsel's Office staff and Commission Members in processing exemption applications. The legal file material is used by General Counsel's Office staff in asserting the litigative position of the Commission. The general correspondence is used by the Commission personnel in responding to Congressmen, and by Commission Members and others in transacting the day-to-day business of the Commission. Final pension and labor case decisions are used by the Commission, the Justice, and Labor Departments, and the public to establish precedents in this field of administrative law. In the event that material in this system indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute, or by regulation, rule or order issued pursuant thereto, the revelant records may be referred to the appropriate agency, whether Federal, State, or local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto. A record from this system of records may be disclosed to a Federal, State or local agency maintaining civil, criminal or other relevant information if necessary to obtain information relevant to an agency decision relating to pension or labor matters. A record from this system may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. Release of information to the News Media: Information permitted to be released to the news media and the public pursuant to 28 CFR 50.2 may be made available from systems of records maintained by the U.S. Parole Commission unless it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy. Release of information to Members of Congress: Information contained in systems of records maintained by the U.S. Parole Commission, not otherwise required to be released pursuant to 5 U.S.C. 552, may be made available to a Member of Congress or staff acting upon the Member's behalf when the Member or staff requests the information on behalf of and in response to a communication from the individual who is the subject of the record. Release of information to the National Archives and Records Administration (NARA) and to the General Services Administration (GSA): A record may be disclosed as a routine use to the NARA and GSA in records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906. Pursuant to subsection (b)(3) of the Privacy Act, the Department of Justice may disclose relevant and necessary information to a former employee of the Department for purposes of: responding to an official inquiry by a federal, state, or local government entity or professional licensing authority, in accordance with applicable Department regulations; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes where the Department requires information and/or consultation assistance from the former employee regarding a matter within that person's former area of responsibility. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: All data is on documents or other papers on bound files. Labor and pension case material is in the General Counsel's Office or the Chairman's Office at Headquarters, except for final decisions which are in the Freedom of Information Act reading room. Legal files are in the General Counsel's Office at Headquarters. General correspondence is in the Chairman's Office, the office of his staff at Headquarters, and the offices of each Regional Commissioner. ...continued...
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Old 09-20-2005, 04:12 PM
dirty2feet dirty2feet is offline
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i just found this this afternoon - it's from a .gov site pertaining to parole - so i'm sorta sure there is no copyright infringement :
<DOC>[2003 Privacy Act][From the U.S. Government Printing Office via GPO Access] #.DEPARTMENT OF JUSTICE Parole Commission #.. JUSTICE/PRC-001 #....System name: Docket, Scheduling and Control. System location: Records are maintained at each of the Regional Offices for inmates incarcerated in and persons under supervision in each region, except for the National Appeals Board docket maintained in Washington. Duplicates of regional materials are maintained in Washington. All requests for records should be made to the appropriate regional office or Headquarters at the following addresses: United States Parole Commission, 2nd and Chestnut Sts. Customs House--7th Floor, Philadelphia, PA 19106, United States Parole Commission, 1718 Peachtree St., NW, Suite 250, Atlanta, GA 30309, United States Parole Commission, 5550 Friendship Blvd., Chevy Chase Md. 20815, ATTN: National Appeals Board, United States Parole Commission, Air World Center Suite 220, 10920 Ambassador Dr., Kansas City, Mo. 64153. United States Parole Commission, 525 Griffin St., Suite 820 Dallas, Tex. 75202. United States Parole Commission, 1301 Shoreway Road Fourth Floor, Belmont, CA 94002 Categories of individuals covered by the system: Current and former inmates under the custody of the Attorney General who are to be scheduled for hearings under Commission procedures. Former inmates includes those presently under supervision as parolees or mandatory releasees and those against whom a revocation warrant has been issued. Categories of records in the system: (a) Docket sheets--Each region and the National Appeals Board in Washington maintains a cumulative series of docket sheets in time sequence showing Commission action. Principal data elements are name and register number of inmate, offense, sentence, and previous and present Action. The appeal docket includes the data and type of appeal in addition to much of the above data. These provide a continual running record of the basic data elements per inmate and former inmate. Docket sheets are used to input this information into a computer program which produces printouts of identical information and certain statistical reports. (b) Hearing schedules--Shortly after inmates are incarcerated, their names appear on an eligibility list prepared by the Bureau of Prisons, for initial parole hearings. Following the hearing, the Commission may order that the inmate be denied parole, granted a presumptive parole date, granted an effective (within six months) parole date or continued to a 15 year reconsideration hearing. Other types of hearings and reviews are provided for in the Code of Federal Regulations as part of parole, rescission or revocation procedures. All of the different types of hearings and reviews are placed on schedules for examiners to process when they visit the various institutions or hold ``local'' hearings. The data elements are similar to those on the docket but indicate the number and type of hearing or review to be held instead of the result. Authority for maintenance of the system: 18 U.S.C. 4201-4218, 5005-5041, 28 CFR part 0, subpart V, and 28 CFR part 2. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (a) The dockets provide the basis of answering basic inquiries, mostly from within the Parole Commission, as to when a hearing came up for an individual and what action was taken. The schedules indicate to examiners and prison staff the specific hearings and reviews to be prepared for and held. (b) In the event that material in this system indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute, or by regulation, rule or order issued pursuant thereto, the relevant records may be referred to the appropriate agency, whether Federal, State, local or foreign, charged with responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto. (c) A record from this system of records may be disclosed to a Federal, State or local agency maintaining civil, criminal or other relevant information if necessary to obtain information relevant to an agency decision concerning parole matters. (d) A record from this system may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. (e) Internal users--Employees of the Department of Justice who have a need to know the information in the performance of their duties. (f) External users--As noted above, on occasion employees of Federal, State and local enforcement, correctional, prosecutive, or other agencies, and courts may have access to this information. Release of information to the news media: Information permitted to be released to the news media and the public pursuant to 28 CFR 50.2 may be made available unless it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy. Release of information to members of congress. Information not otherwise required to be released pursuant to 5 U.S.C. 552, may be made available to a Member of Congress or staff acting upon the Member's behalf when the Member or staff requests the information on behalf of and in response to a communication from the individual who is the subject of the record. Release of information to the National Archives and Records Administration (NARA) and to the General Services Administration (GSA): A record may be disclosed as a routine use to the NARA and GSA in records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906. Pursuant to subsection (b)(3) of the Privacy Act, the Department of Justice may disclose relevant and necessary information to a former employee of the Department for purposes of: responding to an official inquiry by a federal, state, or local government entity or professional licensing authority, in accordance with applicable Department regulations; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes where the Department requires information and/or consultation assistance from the former employee regarding a matter within that person's former area of responsibility. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Information stored in the system is on sheets of paper, one item per line, stored in folders or binders. An experimental program to store such data on tape disk, or microfiche using ADP technology, and to prepare certain computer printouts is in effect in all regions. Data also may be stored on paper printouts through file retention. Retrievability: Name, register number, date, institution Commission action, and statistical data as to such actions. Safeguards: Copies of dockets, printouts and schedules are not disseminated outside of Commission offices and Bureau of Prisons installations. They are available only to Commission and bureau employees on a ``need to know'' basis. Information therefrom may be given outside the Department as indicated in the ``Routine Uses.'' If so, a letter will be written covering the item disclosed, date and identity of the recipient. If information must be given over the phone due to urgency, the caller will be identified beforehand and details of the call recorded. Retention and disposal: Records in this system are kept for five (5) years after the effective date of the schedule or date of the last item recorded on the docket. They are then shredded and electronically stored records are erased. System manager(s) and address: Director, Research and Program Development, United States Parole Commission, 5550 Friendship Blvd., Chevy Chase, MD 20815. Notification procedure: Address inquiries to Regional Commissioner at appropriate location. For general inquiries, address system manager. The Attorney General has exempted this system from compliance with the provisions of subsection (d), under the provisions of subsection (j). Record source categories: (1) Bureau of Prisons files; (2) Parole Commission and Bureau of Prison's employees; (3) Court Records; (4) Parole Commission inmate files. Systems exempted from certain provisions of the act: The Attorney General has exempted this system from subsections (c)(3) and (4), (d), (e)(2) and (3), (e)(4)(G) and (H), (e)(8), (f) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). Rules have been promulgated in accordance with the requirements of 5 U.S.C. 553(b), (c) and (e) and have been published in the Federal Register. #.. JUSTICE/PRC-003 #....System name: Inmate and Supervision Files. System location: Records are maintained at each of the U.S. Parole Commission's (USPC) Regional Offices for inmates incarcerated in and persons under supervision in each region. Records are housed temporarily at the Commission's Headquarters Office located at 5550 Friendship Blvd., Chevy Chase, MD 20815 when used by the National Appeals Board or other Headquarters personnel. A duplicate records of certain data elements from files is maintained on microfiche for Headquarters use. Prior to the first parole hearing, the inmate's file is maintained at the institution at which he is incarcerated. Certain records on parolees and mandatory releases are maintained at probation offices. All requests for records should be made to the appropriate regional office at the following addresses: U.S. Parole Commission, Customs House Seventh Floor, Second and Chestnut Streets, Philadelphia, Pa. 19106. U.S. Parole Commission, 1718 Peachtree St. NW, Suite 250, Atlanta, GA 30309. U.S. Parole Commission, Air World Center, Suite 220, 10920 Ambassador Drive, Kansas City, Mo. 64153. U.S. Parole Commission, 525 Griffin St., Suite 820, Dallas, Tex. 75202, U.S. Parole Commission, 1301 Shoreway Road, 4th Floor, Belmont, CA 94002. Categories of individuals covered by the system: Current and former inmates under the custody of the Attorney General. Former inmates include those presently under supervision as parolees or mandatory releasees. Categories of records in the system: 1. Compulation of sentence and supportive documentation. 2. Correspondence concerning pending charges, and wanted status, including warrants. 3. Requests from other Federal and non-Federal law enforcement agencies for notification prior to release. 4. Records of the allowance forfeiture, withholding and restoration of good time. 5. Information concerning present offense, prior criminal background sentence, and parole from the U.S. Attorneys, the Federal Courts, and Federal prosecuting agencies. 6. Identification data. 7. Order of designation of institution or original commitment. 8. Records and reports of work and housing assignments. 9. Program selection assignments and performance adjustments/ progress reports. 10. Conduct records. 11. Social background. 12. Educational data. 13. Physical and mental health data. 14. Parole Commission applications, appeal documentation, orders actions, examiner's summaries, transcripts or tapes of hearings, guideline evaluation documents, parole or mandatory release certificates, statements or third parties for or against parole, special reports on youthful offenders and adults required by statute and related documents. 15. Correspondence regarding release planning, adjustment and violations. 16. Transfer orders. 17. Mail and visit records. 18. Personal property records. 19. Safety reports and rules. 20. Release processing forms and certificates. 21. Interviews requests forms from inmates. 22. General correspondence. 23. Copies of inmate court petitions and other court documents. 24. Report of probation officers. Commission correspondence with former inmates and others, and Commission order and memoranda dealing with supervision and conditions of parole or mandatory release. 25. If an alleged parole violation exists, correspondence requesting a revocation warrant, warrant application, warrant, instructions as to service, detainers and related documents. Authority for maintenance of the system: 18 U.S.C. 4201-4218, 5005-5041, 28 CFR part 0, subpart V, and 28 CFR part 2. Purpose(s): The system constitutes the agency's records upon which it bases all its decisions with respect to every stage of parole consideration from initial hearing to termination of parole supervision. For example, it is used by USPC hearing examiners to perform a prehearing review and to conduct the inmate's initial parole hearing. After that hearing, it is maintained in the appropriate regional office where it provides the principal information source for all decisions leading to parole or denial of parole, and all decisions following release to supervision. It is used at USPC headquarters when appeals come before the National Appeals Board or when needed by legal counsel and others on the headquarters staff. It is used by employees at all levels, including USPC members, to provide information for decisionmaking in every area of USPC responsibility. Files of released inmates are used to make statistical studies of subjects related to parole and revocation. Finally, the file is maintained to provide the rationale of USPC actions when an agency determination is questioned by members of the public or challenged in judicial proceedings. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: (a) The system may be used as a source for disclosure of information which is solely a matter of public record and which is traditionally released by the agency to further public understanding of its criminal justice system, including but not limited to offense, sentence data, and prospective release date. (b) The system may be used to provide an informational source for responding to inquiries from Federal inmates, their families, representatives, and Congressional offices. (c) Record from the system of records may be routinely disclosed to U.S. Probation Officers for the performance of their official duties. (d) In the event that the USPC is informed of a violation or suspected violation of law whether civil, criminal or regulatory in nature, and whether arising by general statute, or by regulation, rule or order issued pursuant thereto, the relevant records may be disclosed to the appropriate agency, whether Federal, State, local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order, issued pursuant thereto. (e) Records from this system may be disclosed to a Federal, State or local agency or court if that agency or court requests information for an official purpose to which the documents appear to be relevant. (f) A record from this system may be disclosed to a person or to persons who may be exposed to harm through contact with a particular parolee or mandatory releasee (or to persons in a position to prevent or minimize such harm), if it is deemed to be necessary to give notice that such danger exists. (g) Lists of names of parolees and mandatory releasees entering a jurisdiction and related information may be disclosed to law enforcement agencies upon request as may be required for the protection of the public for the enforcement of parole conditions. (h) Disclosure of USPC notices of action may be made (1) by the Office of Public Affairs of the U.S. Department of Justice to the public generally, and (2) by USPC to specific crime victims and witnesses (as those terms are used in the Victim and Witness Protection Act of 1982), from the files of prisoners whose applications for parole have been decided by USPC. The purpose of such disclosure is to further understanding of the criminal justice system by the public and by crime victims and witnesses. (i) Incidental disclosure of file material may be made during the course of a parole or parole revocation hearing to victims and witnesses of crime and other legitimately interested persons authorized by USPC to attend such hearing, so as to further their understanding of the case to permit their intelligent comment with respect to USPC's decision. (j) Records which are arguably relevant to litigation in which the Parole Commission has an interest, or to the litigation defense of its present or former employees (if the Department of Justice has agreed to provide representation) may be disclosed from a current or former inmates's or parolee's file by disseminating in proceeding before a court or tribunal at any time deemed appropriate by the Government's attorney. (k) A record from this system of records may be disclosed to a current or former criminal justice official who is a defendant in a lawsuit brought by, or which involves, an individual who is the subject of a file maintained in this system of records, provided that such litigation arises from allegations of misconduct on the part of the defendant while a criminal justice official, and that the records are arguably relevant to the matter in litigation. Such records may be disclosed to the defendant to facilitate the preparation of his or her defense. (l) Records from this system may be disclosed to any person performing any service for the USPC pursuant to authority exercised by the Chairman under 18 U.S.C. 4204(b)(1) through (8), and for the purposes contemplated by that statute. (m) A record relating to the identification and location of Human Immunodeficiency Virus (HIV)-positive parolees (those who test positive for the Acquired Immune Deficiency Syndrome virus) may be disseminated to State or local health departments where permitted by State law. (n) Where the Commission or supervising probation office believes that a specific person is or has been exposed to a medically recognized risk from an HIV-positive parolee and has not been advised of such risk, a record relating to the identification of that parolee may be released to the parolee's physician or State or local health authorities for the purpose of determining if the physician or health authorities are willing to provide a warning to the third-party at risk and, if willing, for the purpose of providing such a warning. (o) A record relating to the identification of an HIV-positive parolee may be made to a third party where it is believed that such third party is or has been exposed to medically recognized type of risk from an HIV-positive parolee and has not been advised of such risk. Such disclosures under this routine use would be made only where the parolee's physician or State or local health authorities are unable or unwilling to make such a warning to the third party; such disclosures will be made discreeting and as a confidential communication. (p) To the extent not prohibited by State law, a record relating to the identification and location of an HIV-positive parolee may be disseminated to those medical facilities, State or local health departments, community organizations or similar groups capable of providing medical help or counseling to HIV-positive parolees. (q) A record relating to the identification of an HIV-positive parolee may be released to the United States Marshal when the Commission issues a parole violator warrant for the arrest of an HIV- positive parolee. (r) Information permitted to be released to the news media and the public pursuant to 28 CFR 50.2 may be made available unless it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy. (s) Information nor otherwise required to be released pursuant to 5 U.S.C. 552 may be made available to a Member of Congress or staff acting upon the Member's behalf when the Member or staff requests the information on behalf of and at the request of the individual who is the subject of the record. (t) A record may be disclosed to the National Archives and Records Administration and the General Services Administration in records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906. Pursuant to subsection (b)(3) of the Privacy Act, the Department of Justice may disclose relevant and necessary information to a former employee of the Department for purposes of: responding to an official inquiry by a federal, state, or local government entity or professional licensing authority, in accordance with applicable Department regulations; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes where the Department requires information and/or consultation assistance from the former employee regarding a matter within that person's former area of responsibility. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: Manual requests records are stored in locked safes. Automated requests records are stored on disks. Retrievability: Requests reports are filed and retrieved under the names of those persons and individuals identified under the caption ``Categories of individuals covered by the system.'' These records are retrieved by Department personnel to perform their duties, e.g., when subsequent requests are made by the public for copies of their previous requests and responses thereto, or when the requester submits a supplemental request to information clarifying a previous request. Safeguards: Access to requests records is limited to Department of Justice personnel who have need for the records to perform their duties. Request files (manual records) are stored in locked safes. All records are stored in an office which is occupied during the day and locked at night. Retention and disposal: Records are held at the regional office until termination of sentence then transferred to the Washington National Records Center. Records are destroyed ten years after the case becomes inactive. System manager(s) and address: FOIA Officer, United States Parole Commission, 5550 Friendship Blvd., Chevy Chase, MD 20815. Notification procedure: Address inquiries to Regional Commissioner at appropriate location. For general inquiries, address System Manager. The Attorney General has exempted this system from compliance with the provisions of Subsection (d) under the provisions of Subsection (j). Record source categories: 1. Individual inmate: 2. Federal law enforcement agencies and personnel: 3. State and Federal probation services; 4. Non-Federal law enforcement agencies; 5. Educational institutions; 6. Hospital or medical sources; 7. Relatives, friends and other interested individuals or groups in the community; 8. Former or future employers; 9. Evaluations, observations, reports and findings of institution supervisors, counselors, boards and committees, Parole Commission examiners, Parole Commission Members; 10. Federal court records; 11. U.S. Bureau of Prisons personnel and records. Systems exempted from certain provisions of the act: The Attorney General has exempted this system from subsections (c) (3) and (4), (d)(e) (2) and (3), (e)(4) (G) and (H), (e)(8) and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). Rules have been promulgated in accordance with the requirements of U.S.C. 553 (b), (c) and (e) and have been published in the Federal Register. #.. JUSTICE/PRC-004 #....System name: Labor and Pension Case, Legal File and General Correspondence System. System location: All Labor and Pension cases, most legal files and some general correspondence material is located at: Commission Headquarters, 5550 Friendship Blvd., Chevy Chase, MD 20815. The balance of the general correspondence material is located at the Commission's Regional Offices, the addresses of which are specified in the Inmate and Supervisions System. Categories of individuals covered by the system: All applicants for exemptions under 29 U.S.C. 504 and 29 U.S.C. 1111, all persons litigating with the U.S. Parole Commission, all persons corresponding with the Commission on subjects not amenable to being filed in an inmate or supervision file identified by an individual, and all Congressmen inquiring about constituents. Categories of records in the system: Pursuant to 29 U.S.C. 504 and 1111, the Commission processes applications of persons convicted of certain crimes for exemptions to allow their employment in the Labor or pension plan fields. The files contain memoranda, correspondence, and legal documents with information of a personal nature, i.e., family history, employment history, income and wealth, etc., and of a criminal history nature, i.e., record of arrests and convictions, and details as to the crime which barred employment. The final decision of the Commission in each case is a public document under the Freedom of Information Act. The General Counsel's Office of the Parole Commission maintains work files for each inmate or person on supervision who is litigating with the Commission. These files contain personal and criminal history type data regarding inmates, and internal communications among attorneys, Commissioners and others developing the Commission's legal position in these cases. Files of the Commission's correspondence with Congressmen who inquire about constituents who have paroles or revocations pending or other subjects are maintained in the Chairman's Office and in the regions. Files of correspondence, notes, and memoranda concerning parole revocation, rescission, and related problems are also maintained in those locations. Some of this material duplicates material in the inmate files and contain criminal history type information about individuals. Authority for maintenance of the system: These files are maintained pursuant to 18 U.S.C. 4201, 5005-5041, 28 CFR part O, subpart V, 28 CFR parts 2 and 4, 29 U.S.C. 504, 1111, and all statutory sections and procedural rules allowing inmates, persons under supervision, or others to litigate with the Parole Commission. Routine uses of records maintained in the system, including categories of users and the purposes of such uses: Within the Parole Commission material in this system is used respectively by General Counsel's Office staff and Commission Members in processing exemption applications. The legal file material is used by General Counsel's Office staff in asserting the litigative position of the Commission. The general correspondence is used by the Commission personnel in responding to Congressmen, and by Commission Members and others in transacting the day-to-day business of the Commission. Final pension and labor case decisions are used by the Commission, the Justice, and Labor Departments, and the public to establish precedents in this field of administrative law. In the event that material in this system indicates a violation or potential violation of law, whether civil, criminal or regulatory in nature, and whether arising by general statute, or by regulation, rule or order issued pursuant thereto, the revelant records may be referred to the appropriate agency, whether Federal, State, or local or foreign, charged with the responsibility of investigating or prosecuting such violation or charged with enforcing or implementing the statute, or rule, regulation or order issued pursuant thereto. A record from this system of records may be disclosed to a Federal, State or local agency maintaining civil, criminal or other relevant information if necessary to obtain information relevant to an agency decision relating to pension or labor matters. A record from this system may be disclosed to a Federal agency, in response to its request, in connection with the hiring or retention of an employee, the issuance of a security clearance, the reporting of an investigation of an employee, the letting of a contract, or the issuance of a license, grant or other benefit by the requesting agency, to the extent that the information is relevant and necessary to the requesting agency's decision on the matter. Release of information to the News Media: Information permitted to be released to the news media and the public pursuant to 28 CFR 50.2 may be made available from systems of records maintained by the U.S. Parole Commission unless it is determined that release of the specific information in the context of a particular case would constitute an unwarranted invasion of personal privacy. Release of information to Members of Congress: Information contained in systems of records maintained by the U.S. Parole Commission, not otherwise required to be released pursuant to 5 U.S.C. 552, may be made available to a Member of Congress or staff acting upon the Member's behalf when the Member or staff requests the information on behalf of and in response to a communication from the individual who is the subject of the record. Release of information to the National Archives and Records Administration (NARA) and to the General Services Administration (GSA): A record may be disclosed as a routine use to the NARA and GSA in records management inspections conducted under the authority of 44 U.S.C. 2904 and 2906. Pursuant to subsection (b)(3) of the Privacy Act, the Department of Justice may disclose relevant and necessary information to a former employee of the Department for purposes of: responding to an official inquiry by a federal, state, or local government entity or professional licensing authority, in accordance with applicable Department regulations; or facilitating communications with a former employee that may be necessary for personnel-related or other official purposes where the Department requires information and/or consultation assistance from the former employee regarding a matter within that person's former area of responsibility. Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the system: Storage: All data is on documents or other papers on bound files. Labor and pension case material is in the General Counsel's Office or the Chairman's Office at Headquarters, except for final decisions which are in the Freedom of Information Act reading room. Legal files are in the General Counsel's Office at Headquarters. General correspondence is in the Chairman's Office, the office of his staff at Headquarters, and the offices of each Regional Commissioner. ...continued...
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Old 09-20-2005, 04:13 PM
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i just found this today on a .gov site
#.DEPARTMENT OF JUSTICE


Parole Commission

#.. JUSTICE/PRC-001

#....System name: Docket, Scheduling and Control.

System location:
Records are maintained at each of the Regional Offices for
inmates incarcerated in and persons under supervision in each region,
except for the National Appeals Board docket maintained in
Washington. Duplicates of regional materials are maintained in
Washington. All requests for records should be made to the
appropriate regional office or Headquarters at the following
addresses: United States Parole Commission, 2nd and Chestnut Sts.
Customs House--7th Floor, Philadelphia, PA 19106, United States
Parole Commission, 1718 Peachtree St., NW, Suite 250, Atlanta, GA
30309, United States Parole Commission, 5550 Friendship Blvd., Chevy
Chase Md. 20815, ATTN: National Appeals Board, United States Parole
Commission, Air World Center Suite 220, 10920 Ambassador Dr., Kansas
City, Mo. 64153. United States Parole Commission, 525 Griffin St.,
Suite 820 Dallas, Tex. 75202. United States Parole Commission, 1301
Shoreway Road Fourth Floor, Belmont, CA 94002
Categories of individuals covered by the system:
Current and former inmates under the custody of the Attorney
General who are to be scheduled for hearings under Commission
procedures. Former inmates includes those presently under supervision
as parolees or mandatory releasees and those against whom a
revocation warrant has been issued.
Categories of records in the system:
(a) Docket sheets--Each region and the National Appeals Board in
Washington maintains a cumulative series of docket sheets in time
sequence showing Commission action. Principal data elements are name
and register number of inmate, offense, sentence, and previous and
present Action. The appeal docket includes the data and type of
appeal in addition to much of the above data. These provide a
continual running record of the basic data elements per inmate and
former inmate. Docket sheets are used to input this information into
a computer program which produces printouts of identical information
and certain statistical reports. (b) Hearing schedules--Shortly after
inmates are incarcerated, their names appear on an eligibility list
prepared by the Bureau of Prisons, for initial parole hearings.
Following the hearing, the Commission may order that the inmate be
denied parole, granted a presumptive parole date, granted an
effective (within six months) parole date or continued to a 15 year
reconsideration hearing. Other types of hearings and reviews are
provided for in the Code of Federal Regulations as part of parole,
rescission or revocation procedures. All of the different types of
hearings and reviews are placed on schedules for examiners to process
when they visit the various institutions or hold ``local'' hearings.
The data elements are similar to those on the docket but indicate the
number and type of hearing or review to be held instead of the
result.
Authority for maintenance of the system:
18 U.S.C. 4201-4218, 5005-5041, 28 CFR part 0, subpart V, and 28
CFR part 2.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
(a) The dockets provide the basis of answering basic inquiries,
mostly from within the Parole Commission, as to when a hearing came
up for an individual and what action was taken. The schedules
indicate to examiners and prison staff the specific hearings and
reviews to be prepared for and held.
(b) In the event that material in this system indicates a
violation or potential violation of law, whether civil, criminal or
regulatory in nature, and whether arising by general statute, or by
regulation, rule or order issued pursuant thereto, the relevant
records may be referred to the appropriate agency, whether Federal,
State, local or foreign, charged with responsibility of investigating
or prosecuting such violation or charged with enforcing or
implementing the statute, or rule, regulation or order issued
pursuant thereto.
(c) A record from this system of records may be disclosed to a
Federal, State or local agency maintaining civil, criminal or other
relevant information if necessary to obtain information relevant to
an agency decision concerning parole matters.
(d) A record from this system may be disclosed to a Federal
agency, in response to its request, in connection with the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant or other benefit by the
requesting agency, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter.
(e) Internal users--Employees of the Department of Justice who
have a need to know the information in the performance of their
duties.
(f) External users--As noted above, on occasion employees of
Federal, State and local enforcement, correctional, prosecutive, or
other agencies, and courts may have access to this information.
Release of information to the news media:
Information permitted to be released to the news media and the
public pursuant to 28 CFR 50.2 may be made available unless it is
determined that release of the specific information in the context of
a particular case would constitute an unwarranted invasion of
personal privacy.
Release of information to members of congress.
Information not otherwise required to be released pursuant to 5
U.S.C. 552, may be made available to a Member of Congress or staff
acting upon the Member's behalf when the Member or staff requests the
information on behalf of and in response to a communication from the
individual who is the subject of the record.
Release of information to the National Archives and Records
Administration (NARA) and to the General Services Administration
(GSA):
A record may be disclosed as a routine use to the NARA and GSA in
records management inspections conducted under the authority of 44
U.S.C. 2904 and 2906.
Pursuant to subsection (b)(3) of the Privacy Act, the Department
of Justice may disclose relevant and necessary information to a
former employee of the Department for purposes of: responding to an
official inquiry by a federal, state, or local government entity or
professional licensing authority, in accordance with applicable
Department regulations; or facilitating communications with a former
employee that may be necessary for personnel-related or other
official purposes where the Department requires information and/or
consultation assistance from the former employee regarding a matter
within that person's former area of responsibility.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Information stored in the system is on sheets of paper, one item
per line, stored in folders or binders. An experimental program to
store such data on tape disk, or microfiche using ADP technology, and
to prepare certain computer printouts is in effect in all regions.
Data also may be stored on paper printouts through file retention.
Retrievability:
Name, register number, date, institution Commission action, and
statistical data as to such actions.
Safeguards:
Copies of dockets, printouts and schedules are not disseminated
outside of Commission offices and Bureau of Prisons installations.
They are available only to Commission and bureau employees on a
``need to know'' basis. Information therefrom may be given outside
the Department as indicated in the ``Routine Uses.'' If so, a letter
will be written covering the item disclosed, date and identity of the
recipient. If information must be given over the phone due to
urgency, the caller will be identified beforehand and details of the
call recorded.
Retention and disposal:
Records in this system are kept for five (5) years after the
effective date of the schedule or date of the last item recorded on
the docket. They are then shredded and electronically stored records
are erased.
System manager(s) and address:
Director, Research and Program Development, United States Parole
Commission, 5550 Friendship Blvd., Chevy Chase, MD 20815.
Notification procedure:
Address inquiries to Regional Commissioner at appropriate
location. For general inquiries, address system manager. The Attorney
General has exempted this system from compliance with the provisions
of subsection (d), under the provisions of subsection (j).
Record source categories:
(1) Bureau of Prisons files; (2) Parole Commission and Bureau of
Prison's employees; (3) Court Records; (4) Parole Commission inmate
files.
Systems exempted from certain provisions of the act:
The Attorney General has exempted this system from subsections
(c)(3) and (4), (d), (e)(2) and (3), (e)(4)(G) and (H), (e)(8), (f)
and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). Rules
have been promulgated in accordance with the requirements of 5 U.S.C.
553(b), (c) and (e) and have been published in the Federal Register.

#.. JUSTICE/PRC-003

#....System name: Inmate and Supervision Files.

System location:
Records are maintained at each of the U.S. Parole Commission's
(USPC) Regional Offices for inmates incarcerated in and persons under
supervision in each region. Records are housed temporarily at the
Commission's Headquarters Office located at 5550 Friendship Blvd.,
Chevy Chase, MD 20815 when used by the National Appeals Board or
other Headquarters personnel. A duplicate records of certain data
elements from files is maintained on microfiche for Headquarters use.
Prior to the first parole hearing, the inmate's file is maintained at
the institution at which he is incarcerated. Certain records on
parolees and mandatory releases are maintained at probation offices.
All requests for records should be made to the appropriate regional
office at the following addresses: U.S. Parole Commission, Customs
House Seventh Floor, Second and Chestnut Streets, Philadelphia, Pa.
19106. U.S. Parole Commission, 1718 Peachtree St. NW, Suite 250,
Atlanta, GA 30309. U.S. Parole Commission, Air World Center, Suite
220, 10920 Ambassador Drive, Kansas City, Mo. 64153. U.S. Parole
Commission, 525 Griffin St., Suite 820, Dallas, Tex. 75202, U.S.
Parole Commission, 1301 Shoreway Road, 4th Floor, Belmont, CA 94002.
Categories of individuals covered by the system:
Current and former inmates under the custody of the Attorney
General. Former inmates include those presently under supervision as
parolees or mandatory releasees.
Categories of records in the system:
1. Compulation of sentence and supportive documentation.
2. Correspondence concerning pending charges, and wanted status,
including warrants.
3. Requests from other Federal and non-Federal law enforcement
agencies for notification prior to release.
4. Records of the allowance forfeiture, withholding and
restoration of good time.
5. Information concerning present offense, prior criminal
background sentence, and parole from the U.S. Attorneys, the Federal
Courts, and Federal prosecuting agencies.
6. Identification data.
7. Order of designation of institution or original commitment.
8. Records and reports of work and housing assignments.
9. Program selection assignments and performance adjustments/
progress reports.
10. Conduct records.
11. Social background.
12. Educational data.
13. Physical and mental health data.
14. Parole Commission applications, appeal documentation, orders
actions, examiner's summaries, transcripts or tapes of hearings,
guideline evaluation documents, parole or mandatory release
certificates, statements or third parties for or against parole,
special reports on youthful offenders and adults required by statute
and related documents.
15. Correspondence regarding release planning, adjustment and
violations.
16. Transfer orders.
17. Mail and visit records.
18. Personal property records.
19. Safety reports and rules.
20. Release processing forms and certificates.
21. Interviews requests forms from inmates.
22. General correspondence.
23. Copies of inmate court petitions and other court documents.
24. Report of probation officers. Commission correspondence with
former inmates and others, and Commission order and memoranda dealing
with supervision and conditions of parole or mandatory release.
25. If an alleged parole violation exists, correspondence
requesting a revocation warrant, warrant application, warrant,
instructions as to service, detainers and related documents.
Authority for maintenance of the system:
18 U.S.C. 4201-4218, 5005-5041, 28 CFR part 0, subpart V, and 28
CFR part 2.
Purpose(s):
The system constitutes the agency's records upon which it bases
all its decisions with respect to every stage of parole consideration
from initial hearing to termination of parole supervision. For
example, it is used by USPC hearing examiners to perform a prehearing
review and to conduct the inmate's initial parole hearing. After that
hearing, it is maintained in the appropriate regional office where it
provides the principal information source for all decisions leading
to parole or denial of parole, and all decisions following release to
supervision. It is used at USPC headquarters when appeals come before
the National Appeals Board or when needed by legal counsel and others
on the headquarters staff. It is used by employees at all levels,
including USPC members, to provide information for decisionmaking in
every area of USPC responsibility. Files of released inmates are used
to make statistical studies of subjects related to parole and
revocation. Finally, the file is maintained to provide the rationale
of USPC actions when an agency determination is questioned by members
of the public or challenged in judicial proceedings.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
(a) The system may be used as a source for disclosure of
information which is solely a matter of public record and which is
traditionally released by the agency to further public understanding
of its criminal justice system, including but not limited to offense,
sentence data, and prospective release date.
(b) The system may be used to provide an informational source for
responding to inquiries from Federal inmates, their families,
representatives, and Congressional offices.
(c) Record from the system of records may be routinely disclosed
to U.S. Probation Officers for the performance of their official
duties.
(d) In the event that the USPC is informed of a violation or
suspected violation of law whether civil, criminal or regulatory in
nature, and whether arising by general statute, or by regulation,
rule or order issued pursuant thereto, the relevant records may be
disclosed to the appropriate agency, whether Federal, State, local or
foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation or order, issued pursuant thereto.
(e) Records from this system may be disclosed to a Federal, State
or local agency or court if that agency or court requests information
for an official purpose to which the documents appear to be relevant.
(f) A record from this system may be disclosed to a person or to
persons who may be exposed to harm through contact with a particular
parolee or mandatory releasee (or to persons in a position to prevent
or minimize such harm), if it is deemed to be necessary to give
notice that such danger exists.
(g) Lists of names of parolees and mandatory releasees entering a
jurisdiction and related information may be disclosed to law
enforcement agencies upon request as may be required for the
protection of the public for the enforcement of parole conditions.
(h) Disclosure of USPC notices of action may be made (1) by the
Office of Public Affairs of the U.S. Department of Justice to the
public generally, and (2) by USPC to specific crime victims and
witnesses (as those terms are used in the Victim and Witness
Protection Act of 1982), from the files of prisoners whose
applications for parole have been decided by USPC. The purpose of
such disclosure is to further understanding of the criminal justice
system by the public and by crime victims and witnesses.
(i) Incidental disclosure of file material may be made during the
course of a parole or parole revocation hearing to victims and
witnesses of crime and other legitimately interested persons
authorized by USPC to attend such hearing, so as to further their
understanding of the case to permit their intelligent comment with
respect to USPC's decision.
(j) Records which are arguably relevant to litigation in which
the Parole Commission has an interest, or to the litigation defense
of its present or former employees (if the Department of Justice has
agreed to provide representation) may be disclosed from a current or
former inmates's or parolee's file by disseminating in proceeding
before a court or tribunal at any time deemed appropriate by the
Government's attorney.
(k) A record from this system of records may be disclosed to a
current or former criminal justice official who is a defendant in a
lawsuit brought by, or which involves, an individual who is the
subject of a file maintained in this system of records, provided that
such litigation arises from allegations of misconduct on the part of
the defendant while a criminal justice official, and that the records
are arguably relevant to the matter in litigation. Such records may
be disclosed to the defendant to facilitate the preparation of his or
her defense.
(l) Records from this system may be disclosed to any person
performing any service for the USPC pursuant to authority exercised
by the Chairman under 18 U.S.C. 4204(b)(1) through (8), and for the
purposes contemplated by that statute.
(m) A record relating to the identification and location of Human
Immunodeficiency Virus (HIV)-positive parolees (those who test
positive for the Acquired Immune Deficiency Syndrome virus) may be
disseminated to State or local health departments where permitted by
State law.
(n) Where the Commission or supervising probation office believes
that a specific person is or has been exposed to a medically
recognized risk from an HIV-positive parolee and has not been advised
of such risk, a record relating to the identification of that parolee
may be released to the parolee's physician or State or local health
authorities for the purpose of determining if the physician or health
authorities are willing to provide a warning to the third-party at
risk and, if willing, for the purpose of providing such a warning.
(o) A record relating to the identification of an HIV-positive
parolee may be made to a third party where it is believed that such
third party is or has been exposed to medically recognized type of
risk from an HIV-positive parolee and has not been advised of such
risk. Such disclosures under this routine use would be made only
where the parolee's physician or State or local health authorities
are unable or unwilling to make such a warning to the third party;
such disclosures will be made discreeting and as a confidential
communication.
(p) To the extent not prohibited by State law, a record relating
to the identification and location of an HIV-positive parolee may be
disseminated to those medical facilities, State or local health
departments, community organizations or similar groups capable of
providing medical help or counseling to HIV-positive parolees.
(q) A record relating to the identification of an HIV-positive
parolee may be released to the United States Marshal when the
Commission issues a parole violator warrant for the arrest of an HIV-
positive parolee.
(r) Information permitted to be released to the news media and
the public pursuant to 28 CFR 50.2 may be made available unless it is
determined that release of the specific information in the context of
a particular case would constitute an unwarranted invasion of
personal privacy.
(s) Information nor otherwise required to be released pursuant to
5 U.S.C. 552 may be made available to a Member of Congress or staff
acting upon the Member's behalf when the Member or staff requests the
information on behalf of and at the request of the individual who is
the subject of the record.
(t) A record may be disclosed to the National Archives and
Records Administration and the General Services Administration in
records management inspections conducted under the authority of 44
U.S.C. 2904 and 2906.
Pursuant to subsection (b)(3) of the Privacy Act, the Department
of Justice may disclose relevant and necessary information to a
former employee of the Department for purposes of: responding to an
official inquiry by a federal, state, or local government entity or
professional licensing authority, in accordance with applicable
Department regulations; or facilitating communications with a former
employee that may be necessary for personnel-related or other
official purposes where the Department requires information and/or
consultation assistance from the former employee regarding a matter
within that person's former area of responsibility.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Manual requests records are stored in locked safes. Automated
requests records are stored on disks.
Retrievability:
Requests reports are filed and retrieved under the names of those
persons and individuals identified under the caption ``Categories of
individuals covered by the system.'' These records are retrieved by
Department personnel to perform their duties, e.g., when subsequent
requests are made by the public for copies of their previous requests
and responses thereto, or when the requester submits a supplemental
request to information clarifying a previous request.
Safeguards:
Access to requests records is limited to Department of Justice
personnel who have need for the records to perform their duties.
Request files (manual records) are stored in locked safes. All
records are stored in an office which is occupied during the day and
locked at night.
Retention and disposal:
Records are held at the regional office until termination of
sentence then transferred to the Washington National Records Center.
Records are destroyed ten years after the case becomes inactive.
System manager(s) and address:
FOIA Officer, United States Parole Commission, 5550 Friendship
Blvd., Chevy Chase, MD 20815.
Notification procedure:
Address inquiries to Regional Commissioner at appropriate
location. For general inquiries, address System Manager. The Attorney
General has exempted this system from compliance with the provisions
of Subsection (d) under the provisions of Subsection (j).
Record source categories:
1. Individual inmate: 2. Federal law enforcement agencies and
personnel: 3. State and Federal probation services; 4. Non-Federal
law enforcement agencies; 5. Educational institutions; 6. Hospital or
medical sources; 7. Relatives, friends and other interested
individuals or groups in the community; 8. Former or future
employers; 9. Evaluations, observations, reports and findings of
institution supervisors, counselors, boards and committees, Parole
Commission examiners, Parole Commission Members; 10. Federal court
records; 11. U.S. Bureau of Prisons personnel and records.
Systems exempted from certain provisions of the act:
The Attorney General has exempted this system from subsections
(c) (3) and (4), (d)(e) (2) and (3), (e)(4) (G) and (H), (e)(8) and
(g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). Rules have
been promulgated in accordance with the requirements of U.S.C. 553
(b), (c) and (e) and have been published in the Federal Register.
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part 2
#.. JUSTICE/PRC-004

#....System name: Labor and Pension Case, Legal File and General
Correspondence System.

System location:
All Labor and Pension cases, most legal files and some general
correspondence material is located at: Commission Headquarters, 5550
Friendship Blvd., Chevy Chase, MD 20815. The balance of the general
correspondence material is located at the Commission's Regional
Offices, the addresses of which are specified in the Inmate and
Supervisions System.
Categories of individuals covered by the system:
All applicants for exemptions under 29 U.S.C. 504 and 29 U.S.C.
1111, all persons litigating with the U.S. Parole Commission, all
persons corresponding with the Commission on subjects not amenable to
being filed in an inmate or supervision file identified by an
individual, and all Congressmen inquiring about constituents.
Categories of records in the system:
Pursuant to 29 U.S.C. 504 and 1111, the Commission processes
applications of persons convicted of certain crimes for exemptions to
allow their employment in the Labor or pension plan fields. The files
contain memoranda, correspondence, and legal documents with
information of a personal nature, i.e., family history, employment
history, income and wealth, etc., and of a criminal history nature,
i.e., record of arrests and convictions, and details as to the crime
which barred employment. The final decision of the Commission in each
case is a public document under the Freedom of Information Act. The
General Counsel's Office of the Parole Commission maintains work
files for each inmate or person on supervision who is litigating with
the Commission. These files contain personal and criminal history
type data regarding inmates, and internal communications among
attorneys, Commissioners and others developing the Commission's legal
position in these cases. Files of the Commission's correspondence
with Congressmen who inquire about constituents who have paroles or
revocations pending or other subjects are maintained in the
Chairman's Office and in the regions. Files of correspondence, notes,
and memoranda concerning parole revocation, rescission, and related
problems are also maintained in those locations. Some of this
material duplicates material in the inmate files and contain criminal
history type information about individuals.
Authority for maintenance of the system:
These files are maintained pursuant to 18 U.S.C. 4201, 5005-5041,
28 CFR part O, subpart V, 28 CFR parts 2 and 4, 29 U.S.C. 504, 1111,
and all statutory sections and procedural rules allowing inmates,
persons under supervision, or others to litigate with the Parole
Commission.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Within the Parole Commission material in this system is used
respectively by General Counsel's Office staff and Commission Members
in processing exemption applications. The legal file material is used
by General Counsel's Office staff in asserting the litigative
position of the Commission. The general correspondence is used by the
Commission personnel in responding to Congressmen, and by Commission
Members and others in transacting the day-to-day business of the
Commission. Final pension and labor case decisions are used by the
Commission, the Justice, and Labor Departments, and the public to
establish precedents in this field of administrative law.
In the event that material in this system indicates a violation
or potential violation of law, whether civil, criminal or regulatory
in nature, and whether arising by general statute, or by regulation,
rule or order issued pursuant thereto, the revelant records may be
referred to the appropriate agency, whether Federal, State, or local
or foreign, charged with the responsibility of investigating or
prosecuting such violation or charged with enforcing or implementing
the statute, or rule, regulation or order issued pursuant thereto. A
record from this system of records may be disclosed to a Federal,
State or local agency maintaining civil, criminal or other relevant
information if necessary to obtain information relevant to an agency
decision relating to pension or labor matters. A record from this
system may be disclosed to a Federal agency, in response to its
request, in connection with the hiring or retention of an employee,
the issuance of a security clearance, the reporting of an
investigation of an employee, the letting of a contract, or the
issuance of a license, grant or other benefit by the requesting
agency, to the extent that the information is relevant and necessary
to the requesting agency's decision on the matter.
Release of information to the News Media:
Information permitted to be released to the news media and the
public pursuant to 28 CFR 50.2 may be made available from systems of
records maintained by the U.S. Parole Commission unless it is
determined that release of the specific information in the context of
a particular case would constitute an unwarranted invasion of
personal privacy.
Release of information to Members of Congress:
Information contained in systems of records maintained by the
U.S. Parole Commission, not otherwise required to be released
pursuant to 5 U.S.C. 552, may be made available to a Member of
Congress or staff acting upon the Member's behalf when the Member or
staff requests the information on behalf of and in response to a
communication from the individual who is the subject of the record.
Release of information to the National Archives and Records
Administration (NARA) and to the General Services Administration
(GSA):
A record may be disclosed as a routine use to the NARA and GSA in
records management inspections conducted under the authority of 44
U.S.C. 2904 and 2906.
Pursuant to subsection (b)(3) of the Privacy Act, the Department
of Justice may disclose relevant and necessary information to a
former employee of the Department for purposes of: responding to an
official inquiry by a federal, state, or local government entity or
professional licensing authority, in accordance with applicable
Department regulations; or facilitating communications with a former
employee that may be necessary for personnel-related or other
official purposes where the Department requires information and/or
consultation assistance from the former employee regarding a matter
within that person's former area of responsibility.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
All data is on documents or other papers on bound files. Labor
and pension case material is in the General Counsel's Office or the
Chairman's Office at Headquarters, except for final decisions which
are in the Freedom of Information Act reading room. Legal files are
in the General Counsel's Office at Headquarters. General
correspondence is in the Chairman's Office, the office of his staff
at Headquarters, and the offices of each Regional Commissioner.
Retrievability:
Labor, pension, and legal file material is indexed or filed by
name of applicant or litigant, respectively. General correspondence
is indexed or filed by subject, time sequence or individuals to whom
the item refer.
Safeguards:
Material is available only to Commission employees on a ``need to
know'' basis. Storage locations are supervised by day and locked at
night. Only disclosure made therefrom is to other agencies of the
Department of Justice, the U.S. Probation Office, Federal enforcement
agencies or the Congress. Disclosure to congressmen in response to
inquiries concerning constituents is subject to the exemptions of the
Freedom of Information Act. The Commission decisions in labor and
pension cases are public information under the Freedom of Information
Act.
Retention and disposal:
Records are maintained for 10 years after the fiscal decision of
the court, and are shredded or destroyed electronically thereafter.
System manager(s) and address:
General Counsel, United States Parole Commission, 5550 Friendship
Blvd., Chevy Chase, MD 20815.
Record source categories:
a. Applicants for exemptions under 29 U.S.C. 504 and 29 U.S.C.
1111; b. U.S. Department of Labor; c. Administrative Law Judges and
others connected with labor or pension cases; d. Litigants proceeding
against Parole Commission; e. The Commission's legal staff and other
Commission personnel; f. Congressmen and others making inquiries of
Commission; g. Commission Members and employees responding to
inquiries, corresponding with others, preparing speeches, policy
statements and other means of contact with other branches of the
Federal Government, State, and local governments, and the public.
Systems exempted from certain provisions of the act:
The Attorney General has exempted this system from subsections
(c)(3) and (4), (d), (e)(2) and (3), (e)(4) (G) and (H), (e)(8), (f)
and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). Rules
have been promulgated in accordance with the requirements of 5 U.S.C.
553(b), (c) and (e) and have been published in the Federal Register.

#.. JUSTICE/PRC-005

#....System name: Office Operation and Personnel System.

System location:
At each regional office as indicated in the ``Inmate and
Supervision File System Report'' and at the U.S. Parole Commission,
5550 Friendship Blvd., Chevy Chase, MD 20815.
Categories of individuals covered by the system:
Present and former Commission Members and employees of the U.S.
Parole Commission.
Categories of records in the system:
Personnel records, leave records, property schedules, budgets and
actual expense figures, obligation schedules, expense and travel
vouchers, and the balance of the usual paperwork to run a Government
office efficiently.
Authority for maintenance of the system:
All statutory sections, CFR sections, and OPM, MSPB, GSA, and OMB
directives establishing procedures for government personnel,
financial, and operational functions.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
Day-to-day activity involving personnel, financial, procurement,
maintenance, recordkeeping, mail delivery, and management functions.
Release of information to the News Media:
Information permitted to be released to the news media and the
public pursuant to 28 CFR 50.2 may be made available from systems of
records maintained by the Department of Justice unless it is
determined that release of the specific information in the context of
a particular case would constitute an unwarranted invasion of
personal privacy.
Release of information to Members of Congress:
Information contained in systems of records maintained by the
U.S. Parole Commission, not otherwise required to be released
pursuant to 5 U.S.C. 552, may be made available to a Member of
Congress or staff acting upon the Member's behalf when the Member or
staff requests the information on behalf of and in response to a
communication from the individual who is the subject of the record.
Release of information to the National Archives and Records
Administration (NARA) and to the General Services Administration
(GSA):
A record may be disclosed as a routine use to the NARA and GSA in
records management inspections conducted under the authority of 44
U.S.C. 2904 and 2906.
Pursuant to subsection (b)(3) of the Privacy Act, the Department
of Justice may disclose relevant and necessary information to a
former employee of the Department for purposes of: responding to an
official inquiry by a federal, state, or local government entity or
professional licensing authority, in accordance with applicable
Department regulations; or facilitating communications with a former
employee that may be necessary for personnel-related or other
official purposes where the Department requires information and/or
consultation assistance from the former employee regarding a matter
within that person's former area of responsibility.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Records are in paper files or on computer printouts. They are
stored in operations areas of offices.
Retrievability:
Data of a personal nature is in employee personnel files, used by
Commission personnel files, used by Commission personnel on a ``need
to know'' basis. Each employee has a right to see his own file on
request. Other files are used by Commission personnel on a ``need to
know'' basis.
Safeguards:
Files are supervised by appropriate personnel during the working
day and are locked in rooms at night.
Retention and disposal:
Cutoff files at the end of the calendar year, held at the agency
for one year then transferred to the Washington National Records
Center. Destroy seven years after cutoff.
System manager(s) and address:
Executive Officer, U.S. Parole Commission, 5550 Friendship Blvd.,
Chevy Chase, MD 20815.
Notification procedure:
Same as the above.
Record access procedures:
Same as the above.
Contesting record procedures:
Same as the above.
Record source categories:
The U.S. Parole Commission, the Justice Management Division and
all other contributing government agencies.
Systems exempted from certain provisions of the act:
None.

#.. JUSTICE/PRC-006

#....System name: Statistical, Education and Developmental System.

System location:
Parole Commission Headquarters, 5550 Friendship Blvd., Chevy
Chase, MD 20815.
Categories of individuals covered by the system:
Any inmate or former inmate under custody of the Attorney General
including former inmates supervised as parolees or mandatory
releases.
Categories of records in the system:
All records as described in the Workload Record, Decision Result,
and Annual Report System Plus data on additional input forms and
certain follow-up forms and the Salient Factor Worksheet Form. These
forms include criminal history-type data elements regarding specific
individuals selected from the above category of individuals. This
data is either organized and processed by hand or is input into a
computer and has been used to provide the following one-time reports
in pamphlet-text form: (a) Administrative Review of Parole Selection
and Revocation decisions; (b) Parole Decisionmaking, a Salient Factor
Score; (c) Effect of Representation at Parole Hearings: (d) Parole
Decisionmaking--Structuring Discretion (e) Time Served and Release
Performance--A Federal Sample and certain additional reports, all
available in the public reading room. The data base collected as
described in this and in JUSTICE/PRC 007 system will be used to
prepare studies on similar or related subjects in the future. It has
been used to develop revocation guidelines similar to parole
guidelines, rescission guidelines and other operational improvements.
Items collected for this data base may change depending on the
subject matter of new studies to be undertaken by the Commission.
Authority for maintenance of the system:
18 U.S.C. 4201-4218, 5005-5041, 28 CFR part O, subpart V, 28 CFR
part 2.
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
a. Internal--Develop methodology for a more scientific
determination of parolability and revocability, methodology to comply
with changing concepts of due process, and methodolgy to select
persons to be released from prison who will be less likely to
recidivate.
b. External--Add to the general body of knowledge in the parole
area of criminology, and provide educational material for other
parole boards, and members of the criminal justice and academic
communities interested in this subject. Published pamphlets in text
form are prepared on subjects of interest in this area of criminology
and are circulated freely. They contain no references to individuals,
either by name, address, register number or other means of
identification. They do not contain recognizable fact situations,
descriptions, or other writings through which identification of any
individual within the present or former jurisdiction of the Parole
Commission can be made.
Release of information to the news media:
Information permitted to be released to the news media and the
public pursuant to 28 CFR part 502 may be made available from systems
of records maintained by the U.S. Parole Commission unless it is
determined that release of the specific information in the context of
a particular case would constitute an unwarranted invasion of
personal privacy.
Release of information to members of congress:
Information contained in systems of records maintained by the
U.S. Parole Commission not otherwise required to be released pursuant
to 5 U.S.C. 552, may be made available to a Member of Congress or
staff acting upon the Member's behalf when the Member or staff
requests the information on behalf of and in response to a
communication from the individual who is the subject of the record.
Release of information to the National Archives and Records
Administration (NARA) and to the General Services Administration
(GSA):
A record may be disclosed as a routine use to the NARA and GSA in
records management inspections conducted under the authority of 44
U.S.C. 2904 and 2906.
Pursuant to subsection (b)(3) of the Privacy Act, the Department
of Justice may disclose relevant and necessary information to a
former employee of the Department for purposes of: responding to an
official inquiry by a federal, state, or local government entity or
professional licensing authority, in accordance with applicable
Department regulations; or facilitating communications with a former
employee that may be necessary for personnel-related or other
official purposes where the Department requires information and/or
consultation assistance from the former employee regarding a matter
within that person's former area of responsibility.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Data is in input forms on printouts or other computer produced
storage media. It is stored as described in the JUSTICE/PRC-007
system description. Pamphlet text reports are public documents stored
in offices, libraries, and in bookshelves, and in the public reading
room.
Retrievability:
Information by name, register number or FBI identification number
may be retrieved from the input forms, card decks, or storage media.
This material is used only by authorized Parole Commission personnel
on a ``need to know'' basis and is data processed only by authorized
Bureau of Prisons or Justice Department personnel. Material is not
retrieved in identifiable form except that computer produced ``hard
copy'' may be used to prepare a report or internal work papers. The
final pamphlet text reports and material resulting from studies are
used by Commission personnel for internal purposes and the public
externally. None of this material contains any references to an
individual. Documents which contains information concerning one
individual are made available to that individual if requested under
the Privacy Act.
Safeguards:
See ``Safeguards'' section of JUSTICE/PRC-007 regarding input
forms, printouts, discs, or tape. Reports in pamphlet form are not
safeguarded.
Retention and disposal:
See ``Retention and Disposal'' of preceding system. The studies
in pamphlet form are not disposed of on schedule. Some will be
maintained perpetually in archives.
System manager(s) and address:
Research Director, U.S. Parole Commission, 5550 Friendship Blvd.,
Chevy Chase, Md. 20815.
Record source categories:
a. Commission inmate files; b. Docket Sheets; c. Commission
Notices of Action, orders and documentation following hearings; d.
Commission warrant applications and warrants; e. General Commission
records and data; f. Enforcement agency records regarding former
inmates.
Systems exempted from certain provisions of the act:
The Attorney General has exempted this system from subsections
(c)(3) and (4), (d), (e) (2) and (3), (e)(4) (G) and (H), (e)(8),
(f), and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2).
Rules have been promulgated in accordance with the requirements of 5
U.S.C. 553 (b), (c), and (e) and have been published in the Federal
Register.

#.. JUSTICE/PRC-007

#....System name: Workload Record, Decision Result, and Annual Report
System.

System location:
U.S. Parole Commission Headquarters, 5550 Friendship Blvd., Chevy
Chase, MD 20815.
Categories of individuals covered by the system:
Any inmate and parolee or mandatory releasee who has been the
subject of a decision for the period covered in the report for which
the data is used (prior month, prior quarter, prior year or other
period).
Categories of records in the system:
Certain original input forms indicate the inmate or person under
supervision by name and register number and give the date and
specific statistical detail as to the decision made. They include
criminal history type of information regarding the persons in
questions. The principle types of decisions covered are after initial
or review hearings, after a record review, after Regional Appeal,
after National Appeal, and after a decision reopening and modifying.
The data is input into a computer and is used to provide the
following: (a) A monthly report of workload containing number and
type of hearings per region further broken out by institutions within
regions and type of sentence; (b) Bimonthly report on decision
results indicating, among other statistics, number and type of
decisions within above, and below guidelines broken out by examiners
making the decisions; (c) Other or substitute reports as needed; and
(d) Together with land posted data on other items of statistical
value, this data is being used to create the Annual Report of the
Commission.
Authority for maintenance of the system:
18 U.S.C. 4201-4216, 5005-5041, 28 CFR part O, subpart V, 28 CFR
part 2
Routine uses of records maintained in the system, including
categories of users and the purposes of such uses:
(a) These records are used internally to analyze work product,
the performance of evaluators, and various types of procedures and
hearings and to evaluate the guidelines and other Commission
procedures.
(b) These records are used to prepare an annual report to the
Attorney General, and Congress and the public indicating in
quantitative and qualitative terms Commission activity and
accomplishment.
(c) In the event that material in this system indicates a
violation or potential violation of law, whether a civil, criminal or
regulatory in nature, and whether arising by general statute, or by
regulation, rule or order issued pursuant thereto, the relevant
records may be referred to the appropriate agency, whether Federal,
State, local, or foreign charged with the responsibility of
investigating or prosecuting such violation or charged with enforcing
or implementing the statute, rule, regulation or order issued
pursuant thereto.
(d) A record from this system of records may be disclosed to a
Federal, State, or local agency maintaining civil, criminal or other
relevant information if necessary to obtain information relevant to
Parole Commission matters.
(e) A record from this system may be disclosed to a Federal
agency, in response to its request, in connection with the hiring or
retention of an employee, the issuance of a security clearance, the
reporting of an investigation of an employee, the letting of a
contract, or the issuance of a license, grant or other benefit by the
requesting agency, to the extent that information is relevant and
necessary to the requesting agency's decision on the matter.
Release of Information to the News Media:
Information permitted to be released to the news media and the
public pursuant to 28 CFR 50.2 may be made available from systems of
records maintained by the U.S. Parole Commission unless it is
determined that release of the specific information in the context of
a particular case would constitute an unwarranted invasion of
personal privacy.
Release of Information to Members of Congress:
Information contained in the systems of records maintained by the
U.S. Parole Commission not otherwise required to be released pursuant
to 5 U.S.C. 552, may be made available to a Member of Congress or
staff acting upon the Member's behalf when the Member or staff
requests the information on behalf of and in response to a
communication from the individual who is the subject of the record.
Release of information to the National Archives and Records
Administration (NARA) and to the General Services Administration
(GSA):
A record may be disclosed as a routine use to the NARA and GSA in
records management inspections conducted under the authority of 44
U.S.C. 2904 and 2906.
Pursuant to subsection (b)(3) of the Privacy Act, the Department
of Justice may disclose relevant and necessary information to a
former employee of the Department for purposes of: responding to an
official inquiry by a federal, state, or local government entity or
professional licensing authority, in accordance with applicable
Department regulations; or facilitating communications with a former
employee that may be necessary for personnel-related or other
official purposes where the Department requires information and/or
consultation assistance from the former employee regarding a matter
within that person's former area of responsibility.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage:
Paper input forms are stored in folders only until information
from them is entered into machine readable media. Monthly and other
reports in the form of computer printouts are filed in folders.
Annual report is in book form and stored in library shelves.
Retrievability:
Data in this system can be retrieved by inmate's name and
register number from the original input forms, and computer-produced
storage media. It is usually only retrieved by region, by examiner,
by type of decision made or hearing held, by relation to the
guidelines and other similar means except for individual case
retrievability when infrequently required.
Safeguards:
Data on forms, tape or other computer produced storage media
retrievable by individual is stored in the Commission's Office in
cabinets. Commission employees supervise this data by day and use it
on a ``need to know'' basis. The rooms where it is stored are locked
outside of office hours and the entire Headquarters building is
locked at certain times with card key access. Monthly and other
reports are for use of the Chairman, the Executive Officer and
Commission Members and professional personnel. No information thereon
is retrievable as pertaining to any individual except certain
breakouts by Parole Commission employee examiners and by inmate in
the guideline section of reports. These printouts are stored in the
Commission Headquarters offices, all of which are supervised by day,
and locked at night. The Annual Report contains no information
identifiable by individual and is a public document.
Retention and disposal:
The master file and documentation are to be retained permanently.
All other related records, including reports and software, are to be
destroyed when no longer needed for administrative use.
System manager(s) and address:
Director, Research and Program Development, 5550 Friendship
Blvd., Chevy Chase, MD 20815.
Record source categories:
(a) Commission inmates files; (b) Docket sheets; (c) Commission
notices of action, orders, and documentation following hearings; (d)
Commission warrant applications and warrants; (e) General Commission
records and data.
Systems exempted from certain provisions of the act:
The Attorney General has exempted this system from subsections
(c)(3) and (4), (d), (e)(2) and (3), (e)(4) (G) and (H), (e)(8), (f)
and (g) of the Privacy Act pursuant to 5 U.S.C. 552a(j)(2). Rules
have been promulgated in accordance with the requirements of 5 U.S.C.
553(b), (c) and (e) and have been published in the Federal Register.
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Old 09-20-2005, 04:20 PM
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Default sorry about that -

first it was too long - then i had it pasted in 2 parts to get the whole thing on there - -- the url http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi? didn't work for some reason ! I hope i'm not in trouble- i just got here like 2 days ago i think
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Old 08-03-2006, 06:46 PM
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I would call his attorney, but as far as I know ,There can only be the parole board, the prisoner and his lawyer, and the victims can show up to appeal it, I have seen it where the victim goes in seperately and talks to the parole board and cannot be present at the real hearing. It can vary from state to state, if you want I can help you look more into this? send me a message if u do! Linz
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Old 08-04-2006, 08:48 AM
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This is the "Rules and Regulations Governing the Granting of Paroles, Conditional Releases and Related Procedures"
http://www.doc.missouri.gov/division...ril%202006.pdf Check out page 6 it should tell you what you want to know. As far as finding out what the charges are you might try this site http://www.courts.mo.gov/casenet/cas...earchType=name . I hope this is helpful.
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Old 09-07-2006, 02:41 PM
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I know that I was able to go with hubby.
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Old 09-07-2006, 11:10 PM
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The IPO in Bowling Green was letting the victims know and was going and picking them up if they wanted her to.



Denise
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Old 09-08-2006, 07:53 AM
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Quote:
Originally Posted by tinkr30
The IPO in Bowling Green was letting the victims know and was going and picking them up if they wanted her to.



Denise
That's not unusual, except the part about going and picking them up!
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Old 09-01-2007, 01:05 PM
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i know this is probally to late but you can ask the caseworker for his time they have to give it to him as well as going on line now. plus al information is public record so they can not keep it from anyone.
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Old 10-07-2007, 02:36 AM
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My husband was sentenced to 2 years for fraudulently attempting to obtain a controlled substance. How long will he probably serve? I don't really understand the percentages. This is his 1st offense.
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Old 12-16-2007, 04:55 PM
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You know I dont understand the percentages of time served either. If you are sentenced to four years for a probation violation does the 15% apply?
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Old 12-17-2007, 05:39 PM
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In order to use these guidelines you are going to need to know his Salient score and what level felony (a,b,c,or d)


http://www.doc.mo.gov/division/prob/...ces%205-06.pdf
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Old 12-18-2007, 10:46 AM
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I thought I would have been allowed to be at the meeting with probation? I thought 1 person was allowed? He had no notice of his meeting, found out at 6am this am that it is at 9am and still waiting to hear back from him.
Kim
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Old 12-18-2007, 04:51 PM
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A meeting with the institutional probation and parole officer is WAY different then a Parole Hearing. He will be given over a months notice of his parole Hearing Date and he CAN have one person THERE.
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Old 12-18-2007, 08:21 PM
Urinmythoughts Urinmythoughts is offline
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Thats what I figured after today. That being on a 120 day versus longer was a lot different at the hearing.

Well for you 120ers. He met with the probation officer this am. She asked him a couple questions such as what he did with his time while in, why he was in etc. And she is going to recommend to the judge that he is to be released Jan 29th!!! So there we go, we have our date! I am so happy. He has a whole lot of obstacles in his way though for keeping himself out of prison again but if he does what he is supposed to all will be good. If not... well lets not go there. So im a happy camper now. I hope I can still be a part of the forum after he is out.

I also have a question. His one child support he isnt well wasnt behind but only $1200 at time he went in. His other case he is behind a lot more especially now with being in prison. Luckily it is a different county and would be a different judge. Anyway question is are they gonna bring him up on charges for it right as he gets out or will he have a chance to start making payments and paying arrears off. Anyone know?

Thanks
Kim
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Old 12-18-2007, 11:31 PM
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congratulations Kim, that is awesome!!!! i don't know the answer to you questions i just wanted to say how happy i feel for you!!!!
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Old 12-19-2007, 08:54 AM
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Just wanted to let others know that even the 15%, 33% or whatever percent is NO guarantee. Ultimately it is up to the DOC. Even if the offense would fall under the 15%, the DOC/parole board could say otherwise. The saying around here is expect the worst and hope for the best. Congrats on his release date!

Last edited by hislilbunny; 12-19-2007 at 08:56 AM..
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Old 12-19-2007, 09:49 AM
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I hope the Judge will confirm that date!!! As for the child support issues I would try and call the Child Support divisions and try to work out a pay arangements or call them to see what they are going to try to do. There's no since in playing the what if game on this.


Quote:
Originally Posted by Urinmythoughts
Thats what I figured after today. That being on a 120 day versus longer was a lot different at the hearing.

Well for you 120ers. He met with the probation officer this am. She asked him a couple questions such as what he did with his time while in, why he was in etc. And she is going to recommend to the judge that he is to be released Jan 29th!!! So there we go, we have our date! I am so happy. He has a whole lot of obstacles in his way though for keeping himself out of prison again but if he does what he is supposed to all will be good. If not... well lets not go there. So im a happy camper now. I hope I can still be a part of the forum after he is out.

I also have a question. His one child support he isnt well wasnt behind but only $1200 at time he went in. His other case he is behind a lot more especially now with being in prison. Luckily it is a different county and would be a different judge. Anyway question is are they gonna bring him up on charges for it right as he gets out or will he have a chance to start making payments and paying arrears off. Anyone know?

Thanks
Kim
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