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Oklahoma General Prison Talk, News, Introductions & Chit Chat Topics & Discussions relating to Prison & the Criminal Justice System in Oklahoma that do not fit into any other Oklahoma sub-forum category. Please feel free to also introduce yourself to other members in the state and talk about whatever topics come to mind that may not have anything to do with prison.

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Old 04-21-2004, 06:22 PM
wannamae wannamae is offline
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Default Corrections Compact Transfers In and Out of State

http://www.doc.state.ok.us/Offtech/op060206.htm

Section-06 Classification and Case Management
OP-060206
Page: 1
Effective Date: 04/14/04

Corrections Compact Transfers
ACA Standards: 2-CO-4B-02

Ron J. Ward, Director Signature on File

Oklahoma Department of Corrections
Corrections Compact Transfers

Corrections Compact allows Oklahoma to exchange incarcerated inmates with other states and the Federal Bureau of Prisons when a Corrections Compact contract exists between Oklahoma and the respective jurisdiction. The contract will be based on the department’s cooperation with other party states and the federal government in order to serve the best interests of the inmates and society. (2-CO-4B-02) The Lexington Assessment and Reception Center (LARC) initial records unit case manager supervisor serves as the coordinator of the Corrections Compact process, and will be referred to hereafter as compact coordinator.

I. Requirements for Transferring Oklahoma Inmates to Other Jurisdictions

A. Criteria
An inmate may be considered for Corrections Compact transfer if one or more of the following conditions exist:

1. The inmate is more than one year from projected release date unless this requirement is waived by the director.
2. By the inmate’s institutional behavior, he or she is determined to be a threat to the orderly operation of the institution.
3. There is reason to believe the inmate’s personal safety would be in jeopardy if he or she were to remain in an institution within the state. This will be verifiable through investigative and intelligence reports.
4. There exists extenuating compassionate circumstances which demonstrate the transfer to be in the best interest of the inmate. At a minimum, there is a verified support system in the requested state and the inmate has shown the ability to finance all transportation costs associated with this transfer.
5. All transfers to the Federal Bureau of Prisons must be approved by the director in writing.

B. Request Initiation
Inmate’s request for transfer will be initiated through the inmate’s case manager.
1. If any of the criteria established in Section I. item A. are met, the inmate will sign an “Oklahoma Department of Corrections Interstate Corrections Compact/Contract Transfer Application” (Attachment A, attached) and have it witnessed by the assigned case manager. The case manager will submit a recommendation with the inmate transfer application to the unit team/ classification committee on an “Oklahoma Department of Corrections Compact Transfer Request Cover Sheet” (Attachment B, attached).
a. If the request is denied, the inmate will be notified using a copy of the “Facility Assignment Form (FAF)” (DOC 060204A).
b. If the request is recommended, the “Facility Assignment Form” and the inmate’s request for transfer form will be forwarded to the facility head for review.
c. If the facility head approves the request, the request will be forwarded to the compact coordinator for processing (Attachments A-C, attached). If denied by the facility head, the inmate will be notified.


2. Corrections Compact request packets (2 copies) will include the following
a. “Oklahoma Department of Corrections Compact Transfer Request Cover Sheet” signed by the facility head
b. Copies of Judgment and Sentences and/or other commitment documents for each active sentence
c. FBI criminal history abstract
d. Evaluation report prepared by assigned case manager
e. Adjustment Reviews.
f. Computer generated admission summary
g. Current health summary and mental health evaluation completed within the past six months, to include an assessment by medical services staff concerning the inmate’s suitability for travel on a "Medical Transfer Summary” (DOC 140113A)
h. Copy of the “Consolidated Record Card” (CRC) (DOC 060211H) (front and back) with the inmate’s photo attached
i. Pre-sentence investigation/district attorney narrative or any information regarding the offense itself
j. “Earned Credit Class Report” (DOC 060211L)


3. Transfer requests in compassionate situations will include documentation demonstrating the inmate’s ability to reimburse the department for all travel expenses incurred for the transfer.

4. All compassionate transfers must have one (1) full year misconduct free before transfer will be considered.

5. The compact coordinator will review all transfer requests and submit a recommendation to the chief administrator of Classification and Programs for a decision.

C. Disposition Procedures
1. The chief administrator of Classification and Programs will review the recommendation and approve or deny the request for transfer in a memorandum.

2. If the request is denied, the transfer packet will be returned to the appropriate facility head by the compact coordinator for placement of packet documents (Attachments A-C) in the inmate’s field file and notification of the inmate.

3. If the chief administration of Classification and Programs approves the transfer request, the recommendation packet will be forwarded to the compact coordinator who will ensure the following functions are performed:

a. The transfer request will be logged and forwarded to the selected jurisdiction’s corrections compact administrator.

b. The appropriate facility head and all parties to the recommendation and review process will be informed of the decision of the receiving jurisdiction.

4. The compact coordinator will normally not attempt to locate another jurisdiction if the jurisdiction selected by the inmate refuses acceptance.

5. Upon final approval by Oklahoma for a compassionate transfer the compact coordinator will obtain an estimate of transportation costs from the deputy director of Security and Investigations and notify the facility head of the estimated travel costs. The inmate will have deposited in his or her draw trust fund account the estimated amount of travel costs prior to transportation to a requested jurisdiction. After completion of travel, the inmate’s draw trust fund account will be billed for the actual travel costs. Any remaining balance will be forwarded to the inmate’s draw account.

6. Final approval of corrections compact transfers will rest with the receiving state.

D. Transfer Implementation Procedures

1. When the referred inmate has been approved for placement within the appropriate agency, the deputy director of Security and Investigations will:
a. Notify the compact coordinator 72 hours in advance of the date the inmate is to be transferred out-of-state.

b. Initiate travel orders to ensure the transportation officer’s delivery of the inmate to the receiving state is conducted weekdays, Monday through Friday, before 3:00 p.m. (Central Standard Time).

c. Notify the receiving agency 72 hours in advance of the estimated time of arrival of the inmate.

2. The compact coordinator will ensure preparation and packaging of the following material for delivery to the receiving jurisdiction’s institution by the transportation officer:

a. Copies of all active judgment and sentences or other commitment documents

b. Copy of the inmate’s CRC

c. Copy of the inmate’s fingerprint card

d. A photo of the inmate

e. A letter of acceptance and instructions for delivery of the inmate to the receiving jurisdiction

3. Inmates transferred to another jurisdiction will be carried on the Corrections Compact Count at the Lexington Assessment and Reception Center.

E. Procedures For Administering Corrections Compact Cases For Oklahoma Inmates

1. The compact coordinator will:

a. Establish a routine reporting procedure for monitoring the inmates earned credit status. Maintain time calculation records and provide each inmate with a monthly time credit report.
b. Ensure all out-of-state receiving facilities are aware they must report, by copy, any disciplinary action taken against the Oklahoma inmate.
c. Ensure that the Oklahoma compact inmates are released on the appropriate date.



2. A roster of corrections compact inmates will be distributed monthly to the, chief administrator of Classification and Programs, and other interested parties as requested on an as needed basis.



3. Corrections compact inmates will be returned to Oklahoma prior to release unless the inmate and the receiving jurisdiction agree to release in some other location. If an inmate is to be released to a suspended sentence or parole in the other jurisdiction, the compact coordinator will ensure release paperwork is prepared and forwarded to the receiving jurisdiction’s corrections compact administrator. The compact coordinator will ensure that the receiving jurisdiction is forwarded funds to pay for items listed below which the receiving jurisdiction is responsible for delivering to the inmate upon release:

a. A bus or train ticket to the inmate’s home community in the receiving jurisdiction, or to the home community or county of conviction in Oklahoma.

b. If the inmate does not have at least $50 in the total (draw and statutory saving) account, a check for the difference will be drawn on the Lexington Assessment and Reception Center petty cash fund made payable to the inmate.

c. Clothing for the inmate.

4. Should the Oklahoma compact inmate escape, the receiving facility will initiate local escape procedures and notify the compact coordinator of the escape. If the inmate is apprehended in a state other than the receiving state or Oklahoma, the coordinator has the responsibility for initiating extradition procedures.

5. Should the receiving facility or inmate request return to Oklahoma custody, the compact coordinator will either approve or deny the request.

6. Should the receiving jurisdiction request that a compassionate transferee be returned to Oklahoma for cause, the inmate will be required to reimburse the department for all travel expenses upon return. If the inmate has no funds in his or her draw account, all incoming monies will serve as payment on the unpaid balance until such debt is paid in full.

7. Should an Oklahoma Corrections Compact inmate in a receiving jurisdiction desire to return to Oklahoma or transfer to another jurisdiction for extenuating compassionate circumstances, they will write to the compact coordinator stating their desire and circumstances. If approved, the inmate will be required to deposit, in a special Oklahoma inmate draw account, the estimated amount of travel costs prior to further travel arrangements. After completion of travel, the inmate’s draw account will be billed for the actual travel costs. Any remaining balance will be forwarded to the inmate’s draw account.


II. Procedures for Receiving Inmates from Other Jurisdictions
A. Eligibility Criteria for Receiving a Corrections Compact Inmate

1. The inmate must be more than one year from the projected release date, unless this requirement is waived by the director.

2. The inmate must have problems or needs which can be effectively addressed by the Oklahoma Department of Corrections.

3. The inmate must not have filed any litigation against a corrections department or agency that is determined to be frivolous, malicious, without merit, or that fails to state a claim upon which relief can be granted by a court of record.

B. Application Process
1. The application must be similar to Oklahoma Department of Corrections transfer specified previously in this procedure.

2. The compact coordinator will review the application and packet information, prepare a written recommendation, and forward such to the chief administrator of Classification and Programs.

3. The chief administrator of Classification and Programs will either approve or deny the request and inform the compact coordinator in writing of the decision, who will then notify the requesting jurisdiction of the decision.

C. Reception Procedures
The compact coordinator will inform the sending jurisdiction when the transfer is to take place, inform the assessment and reception centers security office of the impending transfer and coordinate with the sending jurisdiction’s compact administrator the inmate’s transportation to assessment and reception center.

D. Procedures for Administering Corrections Compact Cases from Other States


1. The compact coordinator will determine what the reporting requirements of the sending jurisdiction are and will advise the receiving facility.

2. The receiving facility will prepare and submit reports as required. Any difficulties in complying with the requirements will be reported to the compact coordinator who will advise the administrator of Classification and Programs if the problems cannot be resolved.

3. The coordinator is advised by the sending jurisdiction of impending release by parole or discharge.

4. The out-of-state inmate is returned to the sending state for release under arrangements made by the coordinator unless Oklahoma and the sending state agrees upon a release in some other location.

5. Should the interstate inmate escape, the receiving facility will initiate local escape procedures. Escapes are reported as soon as possible to the compact coordinator who will inform the sending jurisdiction no later than the following working day. The sending jurisdiction will be notified by the coordinator that they are responsible for extradition procedures if the escapee is captured out of state.

6. Should the interstate inmate be injured or require emergency medical attention, the Corrections Compact Coordinator will be notified within 24 hours so the sending state can be notified of the incident.

III. References
Policy Statement No. P-060100 entitled “Classification and Case Management of Offenders”
22 O.S. 1141 et. seq.
18 U.S.C. § 3182
57 O.S. 601 et. seq.
18 U.S.C. § 5003
57 O.S. 347

IV. Action

The deputy director/division head will be responsible for compliance with this procedure.

The deputy director of Operations Support will be responsible for the annual review and revisions.

Any exceptions to this procedure will require prior written approval from the director.

This procedure will be effective as indicated.

Replaced: Operations Memorandum No. OP-060206 entitled “Corrections Compact Transfers” dated October 09, 2002

Distribution: Policy and Operations Manual

Department Website
Referenced Forms
Title Located In
DOC 060204A
“Facility Assignment Form (FAF)”
OP-060204

DOC 060211H
“Consolidated Record Card”
OP-060211

DOC 060211L
“Earned Credit Classification Report”
OP-060211

DOC 140113A
"Medical Transfer Summary”
OP-140113


Attachments
Title
Located In

Attachment A
“Oklahoma Department of Corrections Interstate Corrections Compact/Contract Transfer Application”
Attached

Attachment B
“Oklahoma Department of Corrections Interstate Corrections Compact Transfer Request Cover Sheet”
Attached

Attachment C
“Interstate/International Corrections Compact Cover Sheet”
Attached
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  #2  
Old 04-21-2004, 08:04 PM
JayandMe JayandMe is offline
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Thanks for the info....we are not in the same state but It gives us an idea of what to expect ect!
Thanks again
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Old 04-21-2004, 10:02 PM
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TxRenee TxRenee is offline
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Thanks for posting this great information
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