View Full Version : How to send a letter to inmate- questions about format, rules?


majo
06-30-2007, 11:22 AM
hey guys im new here.....my b/f just got to garza west in beevile Texas... :( ... i was woundering what is the format to send him a letter ( like what goes on the envelope) .....i have no contact for a week :( please please please tell me guys i would appreaciate it sooooo much....send me a private message since i dont know how this thing works....once again thanx!

jmpm
06-30-2007, 12:09 PM
majo hi and welcome to pto what you need to do is come out of this and on the main page scroll down to the bottom and go to the prison he has been sent to click on to the mail site for that prison and im sure you will find out all you need to know if not just ask the question there and im sure someone will help you good luck

mc04399
07-02-2007, 05:38 AM
The address is:

Garza West Transfer Facility
4250 Hwy. 202
Beeville, Texas 78102

You will need to include his name and TDCJ number as well. Good luck.

Ashagirl
07-03-2007, 07:22 PM
Yes, be sure to include the TDCJ #. Also, be sure to put your return address in the top, left-hand corner.

pureheart
05-28-2009, 03:00 AM
hi friends,
i have a question; can anyone answer this?
when the prisones write letters to families, are their envelopes sealed by the prison with a prison signet or sth like that? I mean is there any sign indicating that it is coming from the prison? If there is no signet or seal belonging to the prison on the envelope can we feel sure that it is coming from the prison?

I have to learn about this, friends.
My brother has been living in Finland for a long time and he says now he has been in prison for six months. And so far, he has written 4 letters to us from vantaa prison, but none of the letters bear prison seal or signet, there are no signs on the envelopes belonging to vantaa prison. Is it possible?

The strange thing is that there is Helsinki stamp on his envelopes which he says he is sending from Vantaa. Vantaa and Helsinki are seperate cities of course. (Our mother is really suffering because of this. So, i am trying to find out the truth. )

In short:
If he is imprisoned in Vantaa prison, shouldnt there be any signs of prison on his envelopes, a signet or seal of the prison?

can anyone help me please?

grmnclt_gurl
05-28-2009, 03:55 AM
hi friends,
i have a question; can anyone answer this?
when the prisones write letters to families, are their envelopes sealed by the prison with a prison signet or sth like that? I mean is there any sign indicating that it is coming from the prison? If there is no signet or seal belonging to the prison on the envelope can we feel sure that it is coming from the prison?

I have to learn about this, friends.
My brother has been living in Finland for a long time and he says now he has been in prison for six months. And so far, he has written 4 letters to us from vantaa prison, but none of the letters bear prison seal or signet, there are no signs on the envelopes belonging to vantaa prison. Is it possible?

The strange thing is that there is Helsinki stamp on his envelopes which he says he is sending from Vantaa. Vantaa and Helsinki are seperate cities of course. (Our mother is really suffering because of this. So, i am trying to find out the truth. )

In short:
If he is imprisoned in Vantaa prison, shouldnt there be any signs of prison on his envelopes, a signet or seal of the prison?

can anyone help me please?

I am sorry you and your family are having to go through this. The prisons in the USA do not have a stamp or anything on the envelope. If the mail room remembers, there is sometimes a little slip of paper in with the letter saying that it had been inspected by the Prison Mail Room. Also, each inmate in the USA (as far as I know) has to put their Department of Corrections ID# with their name in the return address. I don't know how or what is done differently in Europe. My suggestion would be to see if there is anykind of online "Inmate Locator" that you can try to look him up using the internet. I don't know what the cost would be, but you might also try calling the prison to see if you can get any info from them.
Best of luck to you.

pureheart
05-28-2009, 10:54 AM
Hi Mike, thanks a lot for your answer,
yeah, as you say i called the prison and the ones who answered me said they are not quite sure about this and their English wasnt good either, so they couldnt make explanations clearly.

best wishes
and best luck to you too Mike

SHYBUNNY29
05-28-2009, 11:48 PM
hey my husband has just been transfered too i found his number so i just put that...if you dont send supplies it will take them a while to but them. so he might not write back. im curious about visits can we visit this weekend alreaqdy or do we have to wait....please check out my post on the petiton forum we really need your help!!!

southwest13
06-28-2009, 04:16 PM
im new to diz as u can see i couldnt even figure out how to post a new thing anyway i juz found out ma homeboy iz locked up i have no info juz his first and last name and his age hes under 18 i dnt know what jail he is at but since hes underage der isnt dat many places wer he could be. i wanna write to him but i have no idea of what i need n where i need to send it. i really need help thank u

Kay
06-28-2009, 06:33 PM
Since you don't know what jail he is in it will be almost impossible to write to him. There are ways to find out where offenders are located but if he is a minor they won't publish his info. You might contact his family and see if they can help you.

karen
06-28-2009, 06:44 PM
Southwest, if he just got locked up he is probably in a county jail (unless he is in a city jail). You might try looking him up on vinelink.
https://www.vinelink.com/vinelink/initMap.do

I believe you can look someone up with just thier name and age on that website. Once you find out what jail he is in, you can contact that jail for information on writing him. Be sure to ask the jail what kind of mail guidelines they have. Many jails have very strict rules, like no drawings on the letter, no cards, only black or blue ink, no perfume sprayed on there, no lipstick kisses, they will limit the number of pictures and the size of the pictures. So to be on the safe side, I would check it out with them.

Hope this helps,

Karen

~missinhym2010~
12-06-2011, 09:31 PM
hi, my boyfriend just got sent to rogers state prison. can anyone help me as how i am supposed to format the envelope....please please please help

MANDI.LICIOUS
12-06-2011, 09:53 PM
TDC #
Inmate Name
Unit Name
Address
City State Zip

~MISSING MI AMORCITO~

jeanineruby
02-10-2012, 03:10 PM
Hi - when I write my son, it's always his first and last name, then his SID #, then the Prison name, then prison address, then city, state, zip. You would need to know his SID # (in Oregon it's an SID # - I don't know about other states.) My son likes positive letters! He doesn't want to hear about my sorrow and my worrying. It's hard to find positive things to write about, but I do and I don't write anything negative or "what could have been" type of things - just positive, happy things - but that's just my son I don't know about anyone else. Staying positive is his way of coping even though it's not a positive situation. Hope that helps.

hey guys im new here.....my b/f just got to garza west in beevile Texas... :( ... i was woundering what is the format to send him a letter ( like what goes on the envelope) .....i have no contact for a week :( please please please tell me guys i would appreaciate it sooooo much....send me a private message since i dont know how this thing works....once again thanx!

waitingformyluv
02-10-2012, 07:36 PM
hey my husband has just been transfered too i found his number so i just put that...if you dont send supplies it will take them a while to but them. so he might not write back. im curious about visits can we visit this weekend alreaqdy or do we have to wait....please check out my post on the petiton forum we really need your help!!!

Just call the unit he it at and they will be able to tell you if you can have visits or not.

Renee
02-10-2012, 09:29 PM
The following information is updated for TDCJ inmates as of 7/2011. I hope this helps!



All You Need to Know about Corresponding with an Inmate




You can also visit these helpful links if your questions aren't answered here:


TDCJ's FAQs about Correspondence Rules (http://www.tdcj.state.tx.us/faq/faq-offender-correspondence.htm)

TDCJ's Mail System Coordinators Panel (MSCP) (http://www.tdcj.state.tx.us/cid/cid_support-ops-mail-sys-coord-pan.htm)

Board Policy for Uniform Offender Correspondence Rules Effective 2/11/10 (http://www.tdcj.state.tx.us/policy/BP0391r2_fnl.pdf)



How Should I address mail to an offender in TDCJ?

Letters sent to offenders should include the offender’s name, TDCJ number, and unit/facility address on the envelope. All mail addressed to offenders must be received through authorized channels. Letters for different offenders should not be included in the same envelope.

Can I send email to an offender?

Offenders can now receive incoming eMessages. To register, please contact JPAY at 1-866-333-5729 or www.jpay.com (http://www.jpay.com/) on the web.

Only incoming mail is available. The offender is not allowed to return the e-mail. Friends and family members must purchase electronic stamps on-line from www.jpay.com (http://www.jpay.com/) (the price of a US postage stamp). The message to the offender is completed on-line and sent to the JPAY facility interface. TDCJ unit mailroom staff download and review incoming messages, and upon approval, the messages are printed and delivered to the offender. Generally, if the facility receives the email before 2 PM, the offender receives the eMessage that day at mail call.

What happens to an offender’s mail if they are transferred to a different unit in TDCJ?

Mail is forwarded to offenders who transfer from one facility to another within TDCJ. Letters will be forwarded to offenders who are released from prison, if the offender provides a forwarding address at his last unit of assignment.

Is there anyone an offender in a TDCJ unit may not correspond with?

Offenders may be denied permission to correspond with minors whose parents or guardians object in writing to the correspondence, except an offender's own child or step-child; individuals who request in writing that further correspondence not be sent to them by the offender; and individuals who have attempted to send contraband into the institution or otherwise committed a serious violation of the correspondence rules.

What mail is unacceptable in a TDCJ Facility?

For the purpose of these correspondence rules, "contraband" shall be defined as only any physical item that presents a substantial danger to the safety or security of the staff, offenders or institution, and shall not, therefore, include any written material disapproved for its content.

Unauthorized materials or contraband found in mail addressed to offenders will be rejected. Individuals who carry out serious violations of the correspondence rules may not be allowed to write to an offender.

a. The letter contains threats of physical harm against any person or place or threats of criminal activity.
b. The letter threatens blackmail or extortion.
c. The letter concerns sending contraband in or out of the institution.
d. The letter concerns plans to escape or unauthorized entry.
e. The letter concerns plans for activities in violation of institutional rules.
f. The letter concerns plans for future criminal activity.
g. The letter is in code and its contents are not understood by the reader.
h. The letter solicits gifts of goods or money under false pretenses or for payment to other offenders.
i. The letter contains a graphic presentation of sexual behavior that is in violation of the law.
j. The letter contains information, which, if communicated, would create a clear and present danger of violence or physical harm to a human being.

A publication may be rejected only if:
(a) it contains contraband;
(b) it contains information regarding the manufacturing of explosives, weapons or drugs;
(c) it contains material that a reasonable person would construe as written solely for the purpose of communicating information designed to achieve the breakdown of prisons through offender disruption such as strikes or riots;
(d) A specific factual determination has been made that the publication is detrimental to prisoner's rehabilitation because it would encourage deviate criminal sexual behavior;
(e) It contains material on the setting up and operation of criminal schemes or how to avoid detection of criminal schemes by lawful authorities charged with the responsibility for detecting such illegal activity.

As of May 2003 offenders may no longer receive any publication deemed as pornography. A list is posted monthly in each unit of publications that have been disapproved.

As of July, 2007. The revised definition of stationery is white, undecorated paper, not to exceed the size of 8 1/2" X 11", or unstamped white envelopes, including carbon paper and white envelopes with the offender's commitment name and TDCJ number preprinted in the return address portion of the envelope, but excluding any paper with names, addresses or letterhead, and excluding tablets or writing pads with stapled binding. (NOTE: Ruled white paper is not considered decorated and is permitted.)

Effective October 1, 2007, offenders will not be allowed to receive colored paper from an approved vendor.

Offenders will still be allowed to receive note cards with matching envelopes and journals with white paper. However, offenders will not be allowed to receive the yellow legal pads.

What kind of packages can be mailed to a TDCJ Unit?

Newspapers, magazines, and books may be mailed directly to offenders only by the publisher, publication supplier or bookstore; subject to review and rejection in accordance with the correspondence rules. Stationery (but not colored or decorated paper or envelopes) excluding paper or envelopes with names, addresses or letterhead may be mailed to offenders only from legitimate vendors or suppliers of stationery. Items such as food, clothing, jewelry, and toiletries may not be mailed to offenders. Individuals may not mail packages to offenders.

Is there an approved list of vendors that ship to TDCJ Units?

Any business can send items from the approved list of things to send. It is recommended that if it is a smaller or lesser known company that the sender includes a telephone number the vendor can be reached at. When the mail department receives packages from unknown vendors an email is sent to the main mail coordination department of TDCJ for approval. The vendor is then contacted to insure that all information is correct and added to the vendor “list.” Also, as of July 2011, here is a list of Banned Books in the Texas Prison System (http://reports.zoho.com/ZDBDataSheetView.cc?OBJID=218053000000015004&STANDALONE=true&privatelink=6ff8156ec3e31e2e2160733786c8d97b&ZDB_THEME_NAME=brown).

Can an offender in on facility write to an offender in another facility?

Changes to the TDCJ Correspondence Rules become effective May 1, 2003.

In order to correspond with an incarcerated member of the immediate family, an offender will have to submit an I-60 to their Unit Records Office. The I-60 must:

State your request to correspond with an offender;
· Provide that offender’s name (as contained in TDCJ records);
· Provide that offender’s TDCJ number;
· Provide that offender’s current unit of assignment;
· State your name, TDCJ number, unit of assignment, living quarters, and work assignment.
· Note the relationship to the offender (can only be a parent, grandparent, step-parent, spouse, common-law spouse, child, grandchild, step-child, brother or sister).
The unit Records Office may also require a copy of a pertinent birth certificate or other written documentation traditionally used to prove family relationships.

If the offender relative you wish to write is not incarcerated in TDCJ, the I-60 should state your request and contain the offender’s: name, identification number (SID# if incarcerated in Texas), name and address of the facility where the offender is incarcerated, and how you are related to the offender.

To request approval to correspond with an incarcerated co-party in currently active litigation, an offender will have to submit an I-60 to the Law Library Supervisor. The I-60 must:
· State your request to correspond with an offender;
· Provide that offender’s name (as contained in TDCJ records);
· Provide that offender’s TDCJ number;
· Provide that offender’s current unit of assignment;
· Provide all litigation information: Cause Number, Case Style, whether it is a criminal or civil case, the presiding Court (to include State or Federal; Division or District), and
· State your name, TDCJ number, unit of assignment, living quarters, and work assignment.

When offender-to-offender correspondence is approved, is the correspondence subject to inspection?

Yes. Offender-to-offender correspondence is general correspondence; this includes offender-to-offender correspondence related to legal matters. General correspondence is subject to inspection and rejection if the content is found to be in violation of the correspondence rules. Be advised that if content in an offender-to-offender letter discusses using a third party to facilitate correspondence with other offenders not approved for offender-to-offender correspondence, the letter will be subject to rejection and disciplinary action may result.